HolidayBuyer's Guide

Return 'print on one page' to Word 2010

The option on Word 2010's Print Preview screen to shrink the document to print on a single page is no longer visible by default, but you can add the option to the Quick Access Toolbar.

A reader named Teresa C. contacted me yesterday to ask what happened to the "shrink to fit on one page" option in Microsoft Word 2010's Print Preview window. This useful feature is one of several that Microsoft chose to hide in an attempt to "simplify" the Word 2010 interface.

You can get fast access to Word 2010's option to fit a document on a single printed page (or at least attempt to) by adding this function to the Quick Access Toolbar. Click File > Options > Quick Access Toolbar to open the Customize the Quick Access Toolbar dialog. In the "Choose commands from" drop-down menu, select Print Preview Tab. Click the ambiguously named "Shrink One Page" option and then the Add button between the window's two panes.

Microsoft Word 2010 Customize Quick Access Toolbar options
Return the "print on one page" option to Microsoft Word 2010 via the Customize the Quick Access Toolbar dialog.Photo by Microsoft

Click OK to close the dialog box. You'll see the Shrink to Fit option on the far right of Word 2010's Quick Access Toolbar in the top-left corner of the screen. When you select the Shrink to Fit button, Word will attempt to squish the document onto a single page.

Microsoft Word 2010 Shrink to Fit button on the Quick Access Toolbar
Click the Shrink to Fit button on Word 2010's Quick Access Toolbar to fit the document on one page prior to printing, or in the case of longer documents, fewer pages.Photo by Microsoft

Even if the document is too long to fit on one printed page, Word will shrink it to fewer pages. You can also fit more of a document on a single printed page by clicking File > Print and choosing one of the multipage options in the Page Per Sheet pop-up menu near the bottom of the dialog.

Microsoft Word 2010 Print options
Print multiple pages of a document on a single sheet of paper by selecting one of the Page Per Sheet options in Word 2010's Print dialog.Photo by Microsoft

Tomorrow: Move Word AutoCorrect entries from one computer to another.

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