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How to use Gmail Canned Responses on Android

Keep your contacts from feeling that their e-mail messages are being ignored by sending them a prewritten response.


When you're mobile, running errands, or even traveling, there may not always be time to write a response to those who contact you. It's easy to forget what you need to do with an e-mail you've already read sitting in your inbox. Maybe a family member sent you something they want feedback on, or maybe a business client needs a question answered. In either case, you want to let the person on the other end of the e-mail know what's going on with you and when you'll be able to devote time to their requests.

You may recall a Gmail Labs feature called Canned Responses that lets you set up prewritten responses to your e-mail -- this app is the mobile counterpart to it. After all, you're more likely to be away from your computer when you actually need these canned responses. Here's how to get started with the Android version:

Note: You will need to be using Canned Responses in the Web version of Gmail to take advantage of the Android app's abilities.

Step 1: Install a copy of Gmail Canned Responses on your Android device.

Screenshot by Nicole Cozma/CNET

Step 2: Sign-in to your Gmail account so the application can access your saved canned responses in your account.

Once you're ready to use a canned response:

Screenshot by Nicole Cozma/CNET

Step 3: Open the app and then tap on the response you want to use. The response will be copied to your Android clipboard.

Screenshot by Nicole Cozma/CNET

Now all you need to do is press and hold in the response area of your Gmail message to paste the canned response.

One drawback to this app is that it stays in your notification shade while you're signed in to access the responses. There doesn't seem to be a setting to turn this off (yet), but in the meantime it's a good option for fast and nicely formatted responses while you're mobile.