6
This content is rated TV-MA, and is for viewers 18 years or older. Are you of age?
Sorry, you are not old enough to view this content.

How To Video: 5 Google Docs secrets

About Video Transcript

How To Video: 5 Google Docs secrets

3:49 /

Google Docs as a cloud-based word processor is great on its own, but with these tips, it might be your go-to for all your document needs.

-Hey, everyone. I'm Sharon Vaknin. If I need to create a document, these are my top 3 choices: Microsoft Word, Open Office, or Google Docs. I like all those platforms, but lately I've been choosing Google Docs because I can access my documents no matter where I am, and you guys know that I like my apps free, and since it's in the cloud, Google can always add new features, some that you might know about, so, let's take a look. If you have a file on your hard drive that you want to edit in Docs, there are a couple ways to transfer them. If it's only a few files, my favorite method is just drag and drop. Just take the file from your hard drive and drag it into the Docs homepage. This trick only works in Chrome or Firefox. The other way to upload a bunch of files is by going to Upload in the homepage and selecting Folder. This is good if you wanna make the full switch to Docs. It will also let you move folders with subfolders in them. Here's a nice trick for adding photos to your docs. Instead of going to Insert, Image, and then Upload, just drag and drop the photo from your desktop and move the cursor to the place you want to put the photo. Doing this will actually put the picture in-line with the text. To make it much prettier, click the photo and select Fix. Clicking it will also give you the option to resize, and while we're talking about photos, I just found out that you can actually do a Google Image search within Docs to add a photo. Go to Insert, then Image, and Google Image Search. It's really fast and definitely beats searching for an image, saving it, and then re-uploading it to Docs. Okay. One of the best parts about Google Docs is that you can collaborate with other people, but it can get confusing when it comes to discussing specific parts of documents. There's a feature called Discussions which is nice for real-time conversations, but Comments are much more effective for collaboration. Highlight some text, right click it, and hit Comment. Comments can turn into threads and you can also use tagging here, so if you wanna address someone specific, type @ and the person's name. They'll get an e-mail notification about the comment. And, look, if you move text around, the comments will move with it. Can Microsoft Word do that? Nope. I really do love Google Docs for its word processing in the cloud, but let's not forget what happened to GMail a few months ago. Oh, yeah, buggy software caused people to lose thousands of e-mails, from GMail, so even though Google is a tech giant, it's good to take precautions. Here's how to back up all your Google Docs. In the homepage, hover over a document and select Actions, then go to Download All Items, then pick the file format you want them in and hit Download. And now, I saved the best for last. A tip for finding tips. Google Consumer Operations guy, Matt K., put together a rap to show you around the Google Docs Help Center, and I have to admit that a geek rapping about Google Docs is kinda sexy. -It's the Google Help Center, I'll start us off now and put my hand in the air, and point to a tool called the Search Box there-- -Come talk to me on my Facebook page and e-mail your how-to questions to howto@cnet.com <mailto:howto@cnet.com>. And for more how-to videos, visit cnettv.com. For CNET, I'm Sharon Vaknin and I'll see you on the interwebs.

New releases

Aston Martin Vulcan: Exclusive first look at this 800+ bhp, V12 track monster
4:20 March 2, 2015
Aston Martin is entering the hypercar race with the Vulcan, a limited edition track only special. 24 of the 800bhp+ hypercars will...
Play video
Tomorrow Daily 137: HTC Vive, playing music with mold, 3D-printed snacks and more
27:23 March 2, 2015
On today's show, Ashley and Producer Logan discuss HTC's new VR headset, listen to a pianist play music with a fungus, and debate the...
Play video
6 Spotify tips and tricks
1:15 March 2, 2015
Learn some new tricks to make the most of Spotify desktop and mobile apps.
Play video
Samsung Galaxy S6's missing features, split-personality problem
2:55 March 2, 2015
Is Samsung afraid to commit to one Galaxy S6? The two new models are the same, except for the screen -- and both remove features fans...
Play video
Top 5: Car tech game-changers
3:05 March 2, 2015
Brian Cooley lists the top five ways electronics have made your car better.
Play video
Blackphone+ is an encrypted tablet
1:25 March 2, 2015
We get to grips with Silent Circle's Blackphone+, a tablet built to foil hackers and spies.
Play video
Blackphone security-conscious smartphone gets a sequel
1:17 March 2, 2015
Silent Circle is showing off its 5.5-inch Blackphone 2, which offers encrypted texts and video calls.
Play video
Huawei's MediaPad X2 is a vast phablet
0:54 March 2, 2015
A 7-inch display and octa-core processor lurk in this huge, beautiful tablet. Or is it a phone? It's both!
Play video