Kiss Dropbox goodbye with iCloud folder sharing on iPhone, iPad and Mac
iCloud folder sharing may not sound like a big deal, but... it's a game changer if you have an iPhone, iPad or Mac.
Jason CiprianiContributing Writer, ZDNet
Jason Cipriani is based out of beautiful Colorado and has been covering mobile technology news and reviewing the latest gadgets for the last six years. His work can also be found on sister site CNET in the How To section, as well as across several more online publications.
Looking for a quick and easy way to share a class project, work spreadsheet or a collection of your favorite animated GIFs? If you're an Apple user, iCloud Drive folder sharing is built into the iPhone, iPad and Mac, and really easy to use. Storing files and folders in your iCloud Drive account has been possible for years, but a software update earlier this year added the ability to share folders stored in your iCloud Drive account, too.
A shared folder will only count toward the owner's iCloud Drive storage space, not those they've shared it with.
Any Pages, Numbers or Keynote documents shared in an iCloud folder will be converted to a collaborative document. The collaboration feature is similar to
Docs in that anyone with access can make changes and have edits tracked.
If you begin using iCloud folder sharing, you'll likely want or need to increase your storage plan. Add more from the iCloud section of the settings app on your iPhone or system preferences on a Mac. Plans range from 5GB of total storage for free up to $9.99 a month for 2TB. You can up- or downgrade your plan at any time.
Share a folder on iPhone and iPad
1. Open the Files app and select iCloud Drive from the Browse tab.
2. Tap Select in the top-right corner of your screen, then tap on the folder you want to share.
3. Select the Share button, followed by Add People.
4. Select how you want to send the shared folder invite. If you opt to copy the link, have a phone number or email address for the person you're going to share with handy. You'll need to enter it so Apple knows who to provide access to the folder to.
5. Tap on Share Options to adjust permissions. You can set permissions so anyone with a link can access the folder with view and edit permissions, or lock it down to specific contacts.
Share a folder on a Mac
1. Open Finder and select iCloud Drive.
2. Select the folder you want to share and click on the Share button at the top of the Finder window.
3. Click Add People.
4. Click on Share Options to set your sharing permissions.
5. Choose how you want to send the link, then click Share.
Once a contact accepts the shared folder invite, it will show up in their iCloud Drive account. They'll have access to its contents and, depending on the permissions you set, will be able to add, edit or delete files in the folder. Each file will have a contact's name next to it, letting you know who added it to the folder.
In my testing thus far, I have yet to receive a push alert or notification of any kind when someone has altered a file or added items to a folder. Hopefully, that's something Apple will add in a future update.
To view a list of shared folder members, select the folder in Files or Finder, click on the share button, but this time select Show People. You can remove anyone who has access by selecting their name, then Remove Access on an iPhone or iPad, or by clicking on the three-dot menu button next to their name, then Remove Access on a Mac.