CNET logo Why You Can Trust CNET

Our expert, award-winning staff selects the products we cover and rigorously researches and tests our top picks. If you buy through our links, we may get a commission. How we test computers

HP EliteBook Mobile Workstation 8540w review: HP EliteBook Mobile Workstation 8540w

HP EliteBook Mobile Workstation 8540w

Joshua Goldman Managing Editor / Advice
Managing Editor Josh Goldman is a laptop expert and has been writing about and reviewing them since built-in Wi-Fi was an optional feature. He also covers almost anything connected to a PC, including keyboards, mice, USB-C docks and PC gaming accessories. In addition, he writes about cameras, including action cams and drones. And while he doesn't consider himself a gamer, he spends entirely too much time playing them.
Expertise Laptops, desktops and computer and PC gaming accessories including keyboards, mice and controllers, cameras, action cameras and drones Credentials
  • More than two decades experience writing about PCs and accessories, and 15 years writing about cameras of all kinds.
Joshua Goldman
9 min read

With rare exception, mobile workstation laptops are not glamorous. It's a category that puts performance, security, and practicality before portability and stylish design. The HP EliteBook 8540w, though maybe not a full exception, proves that a manufacturer can offer a powerful, secure, rugged workstation that looks good, too.

HP EliteBook Mobile Workstation 8540w - Core i7 620M 2.66 GHz - 15.6" TFT

HP EliteBook Mobile Workstation 8540w

The Good

Excellent configuration options including a color-accurate LCD; great tools for fine-tuning performance and power usage; rugged, but attractive design; lots of security.

The Bad

Heavy; short battery life; small touch pad.

The Bottom Line

The HP EliteBook 8540w is an attractive and versatile mobile workstation that's tougher than it looks.

As a laptop it still suffers from the performance bottlenecks associated with being mobile; a full-size desktop workstation will outperform it. But that doesn't mean it isn't capable of demanding tasks, and thanks to ample configuration options you can tailor it for your needs. This includes a premium LCD for anyone who must have accurate colors. Battery life is predictably brief; however, there are ways of dealing with that, too. In the end, its shortcomings aren't any different from what we see on competing workstations, but the overall package and component offerings are excellent.

If you want high-performance components and durability, but you don't need workstation-caliber graphics and performance or ISV (independent software vendor) certification, you may want to look at HP's EliteBook 8540p instead.

Price as reviewed / Starting price $3,122/$1,469
Processor 1.6GHz Intel Core i7-720QM
Memory 8GB, 1,333MHz DDR3
Hard drive 320GB 7,200rpm
Chipset Intel QM57
Graphics 1GB Nvidia Quadra FX 1800M
Operating System Windows 7 Professional (64-bit)
Dimensions (WD) 14.7 x 9.9 inches
Height 1.3 inches
Screen size (diagonal) 15.6 inches
System weight / Weight with AC adapter 7/9 pounds
Category Desktop replacement

What's nice about the design of the EliteBook 8540w--and its 17-inch linemate the 8740w--is that it doesn't look like a rugged notebook despite being, in fact, very rugged. HP touts that it's built to meet military standards (MIL-STD 810G) for vibration, dust, humidity, altitude, and high temperature, but you wouldn't know it from its stately appearance. HP's DuraCase chassis design is constructed from a magnesium alloy with scratch-resistant anodized aluminum surfaces and metal alloy hinges with hardened steel pin axles. The display enclosure is a magnesium shell bonded to anodized aluminum able to withstand up to 300 pounds of pressure. To protect against bumps and drops, the 3D DriveGuard uses a three-axis digital accelerometer that parks the hard drive to minimize damage to your data. It's definitely made to take the abuse of travel, though our review system's travel weight was 9 pounds, 2 pounds of which is the power brick.

The DuraKey keyboard is extremely comfortable to use, with good response and no flex while typing. It also has a full number pad. The keys are clear-coated to reduce wear and the keyboard is spill-resistant and has drains should something spill on it. It's not a backlit keyboard, but HP built in a small pop-out LED lamp above the LCD next to the 2-megapixel Webcam that provides enough light to make working in the dark possible. Above the keyboard are touch-sensitive keys for turning the touch pad and wireless on and off; launching a calculator and e-mail and Web applications; and volume and mute controls. The e-mail and Web keys work when the system is completely shut down by opening HP's QuickLook 3 for reading e-mail and contact information from Outlook and QuickWeb for simple Web surfing. We're still not sure anyone uses these preboot environments--especially with Windows 7 booting reasonably fast--but it's there if you want to give it a try. If you're the type not to carry a smartphone or have one but want fast access to all your messages, appointments, and contacts--past and present--it's a valuable addition.

Below the keyboard is a disappointingly small touch pad (also clear-coated to reduce wear), though it is joined by a pointstick. Each has a set of three buttons for left and right clicks and scrolling up. They are user-programmable, too. The touch pad has multitouch support, but with it being so small, it's not always the easiest to use.

Included with HP's EliteBook workstations are several helpful applications for performance and security. There's the HP Performance Advisor (originally called the HP Performance Tuning Framework) that not only gives you at-a-glance information about your system--everything from component details to performance monitoring--but can be used to optimize the system for individual applications as well as keep them and drivers up-to-date. It basically gives you a single interface for managing your hardware and software for peak performance.

Another application, the HP Power Assistant, lets you easily manage power consumption, which is critical if you're trying to get work done before your battery empties out. Like the Performance Advisor, it's a single easy-to-use interface for viewing and adjusting your power usage and battery life. There are a handful of profile presets or you can set up your own for specific needs. For each profile you can decide what services and devices are managed by the computer. You can view power usage over time, too, to see approximately what it's costing you to run the system. It can even tell you what your carbon footprint is.

For security there's HP ProtectTools, which has options for complete data shredding for files, folders, and storage drives, drive encryption, and setting up preboot security, and, should you forget your password, it has a SpareKey feature that lets you answer three personal questions to identify yourself. Our review system also had a fingerprint scanner that makes it easier to set up all of these features in addition to adding another layer of security. Lastly, HP includes Computrace LoJack Pro, which can do a remote wipe of the system and help locate the laptop should it be lost or stolen.

The 8540w can be found with one of three LED-backlit LCDs. The base model uses a 1,600x900-pixel resolution display, but there are step-up models with FHD 1,920x1,080-pixel resolution screens. Our review sample had HP's top-of-the-line option, though: a 15.6-inch wide-screen DreamColor 2 RGB LED-backlit 30-bit LCD.

It, too, has a 1,920x1,080-pixel native resolution, but it's an in-plane-switching (IPS) panel instead of a twisted nematic (TN) panel found on most other laptops. This allows for accurate color reproduction (it has 10 bits per color channel and supports more than 1 billion colors versus the 18-bit color accuracy and 260,000 colors of an average display) and a 178-degree-wide viewing angle. Color gamut coverage is 128 percent of AdobeRGB, 130 percent of NTSC, and 149 percent of sRGB/Rec. 709. The HP Mobile Display Assistant software gives you control over color space presets and the capability to specify luminance to correspond with color space (AdobeRGB and sRGB), and to set a specific white point, depending on the type of work being done. There are multiple color space emulation presets, including native/full gamut (no internal color management applied), sRGB, AdobeRGB, SMPTE-C, Rec709, DCI-P3 emulation, and one user-defined color space. It's a serious display for professional use and comes with a hefty $425 cost from the base 1,600x900-pixel resolution LCD.

HP EliteBook 8540w Average for category [desktop replacement]
Video VGA and DisplayPort VGA and HDMI or DisplayPort
Audio Stereo speakers, stereo headphone/microphone jacks Stereo speakers with subwoofer, headphone/microphone jacks
Data 3 USB 2.0, 2 USB 3.0, eSATA, Mini-FireWire, multiformat card reader 4 USB 2.0, SD card reader
Expansion None ExpressCard/54
Networking Modem, Ethernet, 802.11 a/b/g/n Wi-Fi, Bluetooth Ethernet, 802.11 b/g/n Wi-Fi, Bluetooth
Optical drive Blu-ray ROM/DVD burner DVD burner [high-end: Blu-ray]

The port and I/O connections on the 8540w are ample, including five USB ports, two of which are USB 3.0. The power input and VGA connector are on the back where we like them on desktop replacements, though we wish the DisplayPort were back there, too. By the way, the 8540w can support up to four external displays via an optional dock; the docking connector is on the bottom of the system along with one for a secondary battery. The stereo speakers pump loud and clear, but they're light on bass. We're OK with that, since audio pros will likely want to take advantage of the stereo headphone/line out jack.

Though we were pretty happy with the 8540w configuration we tested, HP offers multiple setups as well as the option to configure one from scratch. You can choose from two Core i5 or four Core i7 processors; up to 32GB of memory; three hard and two solid-state drive capacities; optical drives including Blu-ray or a secondary 500GB hard drive; three graphics cards; and, as mentioned earlier, three display options--with or without a 2-megapixel Webcam. Of course there are plenty of accessories, too, including extended life and ultracapacity batteries. Basically, you can make it what you want and still get all the durability and security extras, which is a big chunk of what you're paying for.

The performance of our review laptop was above average for its class, but it was not the mind-blowing experience you might expect for its price tag. As noted earlier, this system can certainly handle demanding tasks, but it can't match desktop workstation performance. Keep in mind that a lot of this system's cost goes to the rugged build, the DreamColor display, and its various other capabilities and offerings. That said, during anecdotal testing we experienced no slowdowns with photo and video editing, and multitasking definitely posed no problems. It did well in our lab tests too, but next to the consumer-oriented high-performance laptops we've tested it appears fairly ordinary. The graphics cards available for the 8540w are designed for 3D modeling, CAD, and graphic arts, so our gaming tests don't really do them justice. Still, you should have no difficulty playing games on this system at high resolutions.

Juice box
Performance (Avg watts/hour) HP EliteBook 8540w
Off (60%) 0.46
Sleep (10%) 0.78
Idle (15%) 30.15
Load (15%) 89.36
Raw kWh Number 160.14
Annual Energy Cost $18.18

Annual energy consumption cost
HP EliteBook 8540w
HP Envy 17-1003

We don't expect desktop replacements to last long away from an outlet, and the 8540W doesn't. It ran for 1 hour and 37 minutes on our video playback battery drain test, using the included eight-cell battery. Since this test constantly has the hard drive spinning, it is particularly draining on battery life given this system's 7,200rpm drive speed. In regular use, our uptime was just over 2 hours, and had we played with all the power management features that probably would've stretched that time a bit. Also, the DreamColor display requires more power than a typical LCD, so if you opt for a different screen you might be able to get 3 hours or more from the 8540w.

HP includes a three-year parts-and-labor warranty with the system regardless of configuration. HP offers several upgrade options with next-day on-site service and accidental damage coverage for up to five years. Support is accessible through a 24-7 toll-free phone line, an online knowledge base, and driver downloads.

Multimedia multitasking test (in seconds)
(Shorter bars indicate better performance)
HP EliteBook 8540w
HP Envy 17-1003

Adobe Photoshop CS3 image-processing test (in seconds)
(Shorter bars indicate better performance)
HP Envy 17-1003
HP EliteBook 8540w

Apple iTunes encoding test (in seconds)
(Shorter bars indicate better performance)
HP Envy 17-1003
HP EliteBook 8540w

Unreal Tournament 3 (in fps)
(Longer bars indicate better performance)
1280x800, 0X AA, 0X AF*  
1440x900, 4X AA, 8X AF*  
1920x1200, 4X AA, 8X AF*  
Asus G73jh-A1 @ 1280x768 / @14x10 / @ 19x10
HP Envy 17-1003 @ 1280x768 / 16x9 / @19x10
HP EliteBook 8540w @19x10

Video playback battery drain test (in minutes)
(Longer bars indicate better performance)
HP EliteBook 8540w
HP Envy 17-1003

Find out more about how we test laptops.

HP EliteBook Mobile Workstation 8540w - Core i7 620M 2.66 GHz - 15.6" TFT

HP EliteBook Mobile Workstation 8540w

Score Breakdown

Design 8Features 9Performance 7Battery 0Support 8