The ASAP Pro 2.0 interface is logical and easy to learn. Major functions, such as sharing an application or enabling videoconferencing, are accessible via menus and icons at the top of the screen. While ASAP Pro lets you import contact names directly from major instant messengers, such as AOL, MSN, and Yahoo, transferring e-mail addresses from Microsoft Outlook to ASAP Pro is downright tedious. For example, you must export your Outlook contacts in the CSV (comma-separated values) format, then use Excel to edit out extraneous information (anything other than e-mail addresses), and finally copy and paste the data into ASAP Pro.
ASAP Pro 2.0 makes it a cinch to invite attendees. If the meeting is in the future, ASAP Pro has a Schedule A Meeting screen. If the meeting is now, click the Meet Now button to begin a session, then select the Invite button to pick participants from your contacts list. Either way, each attendee receives an e-mail or IM message with a meeting link.Despite its low-end price, ASAP Pro 2.0 offers Web-conferencing features that rival its high-end competitors, such as software-based VoIP audioconferencing and videoconferencing for face-to-face sessions--most of which Breeze, Live Meeting, and WebEx also offer. Our experiences with these features, however, were mixed. While the video quality was generally smooth and only slightly grainy in our informal broadband tests, the VoIP audio sounded choppy and often inaudible. Even after tweaking the audio settings to maximize microphone and audio bandwidth, the sound quality was still far inferior to that of an old-fashioned telephone call.
ASAP Pro 2.0 provides some clever innovations, though. For example, it lets you embed a link within a Web page, allowing people to schedule impromptu meetings with you simply by clicking the link. And we liked the Meet ASAP feature that determines when your contacts are online, then pings them via instant messenger when everyone is available to meet.