Mac Applications forum


Working with Pages

I have a page of photos and I want to add captions under each photo but can't figure out how to do it. This is page 2 of a Holiday Greeting and the first I've tried on my iMac. I've looked through help with no luck. It used to be easy in WORD.

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Clarification Request
that depends on what kind of "page" it is

In reply to: Working with Pages

Is it something like a document or html page with linked photos in it? Is it a PDF file? Is it images pasted into a large image file?

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Mac Pages!

In reply to: that depends on what kind of "page" it is

I dragged and dropped six photos from my photo file, cropped and arranged them, then tried to caption them with no success. I tried to read the instructions, but it didn't make any sense. I also have WORD for Mac on my computer now, but that's very different from the old WORD. While exploring in Pages, I saw something indicating I could send it to another program, including Word. So, did what they said and I can't find it in Word. Oh my...

All Answers

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Working with Pages

In reply to: Working with Pages

Hi Peggy,
What you describe is actually fairly simple to do in Pages.

Assuming you have started with a blank page, drag your pictures in by using the Media button or by just dragging them onto the page.
Crop and arrange them to your satisfaction.
Now look at the icons at the top of the page.
Choose text, (the T icon)
Click it once and a text box appears on the page. You can resize the box and move it to wherever your heart desires.
Just enter your captions and you are good to go.
Hope that helps


Post was last edited on December 20, 2017 6:54 PM PST

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Sort of Solved

In reply to: Working with Pages

Hi: Well, I messed around with my pictures, got them all one one page and then was able to put a line across the top describing them. If that hadn't worked, I would have tried the T icon again. I had tried it but couldn't seem to make it work.

Now, another problem. What I'm doing is a Holiday letter to send to friends . there's about two pages of copy and one of pictures. On the bottom half of the second page of copy, I write a personal note. I tried it out sending it to myself and it worked. But, I received a note from someone who said he couldn't open it. In my old PC days, the copy and the pictures were all sent through. Now on this, the recipient has to click on the Pages Icon to get into it. Is there no way to just end the copy as it looks, without the icon to open it? Could it be that it will only open in Apple? I hope that's not true!

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convert to PDF file

In reply to: Sort of Solved

I assume that's an ability in Mac, since it is in both Windows and Linux and there are add-ons in browsers which can also do that, so check out Safari and see if it has such an add-on available.

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Indeed it is and you beat me to the suggestion!

In reply to: convert to PDF file

Once you have finished your Holiday letter, print it.
Once the print dialog comes up, click on the PDF icon to enable the drop down menu.
Choose "Save as PDF" and when prompted, choose a place to save the file to and give it a name. Desktop is an easy place to find something.
Once saved, you can safely send it to all your friends, including those using Windows, and they will be able to open it without a problem.
It should look exactly like it did in Pages.

Let us know how you get on


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In reply to: Indeed it is and you beat me to the suggestion!

Thanks for the suggestions. Only problem I can see if that I can't add anything to the PDF file, right? What i do is add a personal note to each of these, which, of course always worked in WORD. I even tried copying the whole document from Pages to Word, but that didn't seem to work. There's one page of pictures. So, am I right, I can't add anything to the PDF file?
Thanks so much for all your help,


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Another question:

In reply to: Almost!

I don't understand why I can send email to people with PCs with no trouble. Why can't I then send this document? Is that a dumb question?

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Re: almost

In reply to: Almost!

1. You'll have to add a personal note to the document, than make a personal pdf. Then replace the note by another personal note for another person and make another personal pdf. And so on, until you're ready. Then mail everybody his own pdf.

2.You certainly can email the Pages document to everybody as an attachment, but only people that have the Pages program will be able to read it. Luckily, practically everybody has a program to read pdf-files on their PC. It even is included in Windows 10 (before that you had to install a third party program, but practically everybody did that). But only Mac users have Pages.
If you would receive a document made in WordPerfect (remember?) you might not be able to read it, for example.

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You are quite correct,

In reply to: Almost!

you cannot add to a PDF file without Adobe Acrobat or similar. Not to be confused with Adobe Reader. (See the answer from Kees below/above)

However, all is not lost. There are a couple of ways to do what you want.

1. Once you have your document as you would like it to be, save it and then, using the File menu item, choose Export to Word.
That will produce a Word version of the document that you should then be able to open with Word.
2. After you have saved the document in Pages and print it to make a PDF of it. Find the PDF document that you just saved and double click it.
It will open in Preview.
In the Menu bar of Preview, choose Tools and then Annotate and Text.
This will place a text box on the page. You can drag the text box wherever you like and then add whatever text you want into it.
Save the document and now you have the PDF with your personal note.

On the subject of sending the Word document to your PC friends. Not all Windows users have Word installed although it seems that all your friends do.

Let us know how you get on


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In reply to: You are quite correct,

Hi: Thanks to all for the suggestions. Last nite, I called Apple support (since I pay for it!) and a very helpful tech person spent lots of time and showed me that i could change the copy to Word (I didn't know that) and then make my comments on each one and send it. It seems to be working just fine and is pretty easy. I didn't read some of the above until this morning after my talk with her last night. So, I'll check out some of your suggestions that may be better. But for right now, I'm so pleased to have it working. I think most of my friends have Word. I hope so. Yes, I do remember Word Perfect!

Best and very Happy Holidays to all. Peggy

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(NT) And Happy Holidays to you too

In reply to: HOORAY!

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