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Word Xp mail merge

by Subra / April 6, 2006 7:57 PM PDT

I am using MSOFFICE XP.
I have created a merge document in Word and the data is taken from an Excel spread sheet.

I use this to printout invoices which has the information on the product, pricing, tax rate etc., and the payment received - ( by cheque, draft, credit card etc., with details)

If the payment is not received then the invoices get printed out as follows
"By Cheque for Rs. 0.00 Cheque No of dated 12:00:00 AM"

Essentially I want to suppress this line from printing when payment is not received.

How do I do that ?

Please help

Thank you

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Re: mail merge
by Kees Bakker / April 6, 2006 9:57 PM PDT
In reply to: Word Xp mail merge

Subra,

The best solution, in my opinion: put the whole line to print in a separate column in Excel. Using IF and FORMAT and text concatenation operator & you can finetune it as you like. Then print that column as a simple text field, like name and address.

Hope this helps.


Kees

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If in Word
by entrecon / April 7, 2006 3:53 AM PDT
In reply to: Re: mail merge

The other option is to build your IF statement in Word. I am not sure exactly what you want/don't want or where in your document but try "Insert>Field" and then find the "IF" field.

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Re: or in Word.
by Kees Bakker / April 7, 2006 6:04 AM PDT
In reply to: If in Word

Entrecon,

That certainly should be possible. But the details of mail-merge fields and formatting in Word are more complex, in my opinion, than working with formulas and functions in Excel. But of course, it could just be my inexperience on my side. Things you've never done seem more complex than things you do regularly.

One advantage of doing it in Excel certainly is that you see the results immediately. As soon as you try a formula the result is shown for one line, and it's simple to drag it down to see the results in all lines.

Programming is difficult and error-prone. And this is kind of programming. So anything to make things easier is welcome. That's why I said what I said. Still, the option you mention is a good alternative, no doubt about that. Thanks for the tip.

Kees

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