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WORD Compatibility

by Tosca / April 20, 2007 6:46 AM PDT


I need to know if a document created under WORD 2000 would be fully compatible - useable/readable/printable - under the most recent versions of WORD. Can you advise?

Thanks --

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by R. Proffitt Forum moderator / April 20, 2007 6:51 AM PDT
In reply to: WORD Compatibility

There are quirks but mostly it's good enough that millions send in a Word 2000 doc to newer versions without too much trouble.

There are "print" issues even with Word 2000 at home and work. Just to clarify why. I don't have the same printer at home so the pagination differs so paragraphs break differently and some might find that annoying.


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Remember it's a Document, not a TypeSetting program.
by R. Proffitt Forum moderator / April 20, 2007 11:30 PM PDT
In reply to: No.

I think you may be using the wrong program. Word is a "document" editing program and does not set type. If you look at type setting programs then all the type, graphics and more hold their style and position from machine to machine.

Word is not a type setting program but a document editing program. The difference is subtle but is a major pain for those that deal with books and more.


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In practice: yes.
by Kees Bakker / April 20, 2007 7:21 AM PDT
In reply to: WORD Compatibility

Until proven otherwise in a specific case, that's essential for you.


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Compatibility cont.
by Tosca / April 20, 2007 3:39 PM PDT
In reply to: In practice: yes.

Thanks Bob - I was afraid something to that affect would be the reply. Thing is, as a writer, printing "quirks" are important, sometimes very important, for me. Since I work with 2 different printers now and likely always will, I suppose I'll just have to adjust everytime I switch printers and/or wps. I'm hoping, of course, to keep such adjustments to a minimum.

And Kees, I didn't quite understand your comment - you're always such a good advisor, would you mind re-stating?


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by Kees Bakker / April 21, 2007 12:10 AM PDT
In reply to: Compatibility cont.


I meant to say that - in practice - most if not all of the text (including tables and formatting) will be the same in an higher version of Word. I never have any problems reading Word XP documents in Word 2000 (or vice versa) nor with reading Word documents my students send me (and a lot will be using Word 2003 by now) in my Word 2000.

Different printers, different printer drivers, different OS'es, different versions of fonts may result in minor changes in the lay-out, like a last line of a page going to the next page, or maybe pictures moving a little bit around. But those changes would result also when using the exact same version of Word.

When sending a Word document for editing, those changes generally aren't important. When sending it for reading only, it's better to send it as a pdf-file. A pdf-file looks the same everywhere (and it's smaller, generally).

My students have to deliver the final versions of their documents in print, so they and they alone are responsible for how it looks. And sometimes that goes wrong: printing complex figures on a laser printer with not enough memory results in a corrupted print (better use inkjet then).
For drafts I don't mind the details.

So it depends on what the receiver does with the document.

Hope this helps.


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by Tosca / April 21, 2007 10:45 AM PDT
In reply to: Clarification.

Thanks Kees - As I suspected - it's even reasonable -- Tosca

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