TCO For office printers

by dan.spencer Mar 20, 2007 4:56AM PDT

I'm trying to determine the total cost of office printing for 3,000 employees. Is there any best practices that identify the major components of office priniting ?

i.e. hardware, paper, toner.

Thanks.

Discussion is locked

- Collapse -

Here's my thought on the matter.

by r. proffitt Forum moderator Mar 20, 2007 5:08AM PDT

Some dive deeply into this but simple works very well.

That is, for some laser printer we can figure print cost per page as simply as..

Cost of printer divided by pages printed till MTBF for the cost of the printer per page.

Now we take the cost of the toner card divided by how many pages it tells us (forget trying to be too exact here.)

Now all we need to do is add the cost of a sheet of paper.

-> Viola. Cost per page. You supply how many pages people are going to print.

Bob

- Collapse -

Printer Costs

by dan.spencer Mar 20, 2007 5:25AM PDT

Thanks Bob.

Any idea on the main components of print costs form a purchasing perspective ? i.e. Paper 30 % Toner 30% Equipment 30 % Maintenance 10 %.

Thanks.

- Collapse -

You can do the math.

by r. proffitt Forum moderator Mar 20, 2007 5:39AM PDT

I noted the simple ways to get some costs. Bean counters may want a study on the subject which I've been through a few times. Since this is a free forum I'll share what I used that gave me an answer within a few percent points of a study done by our bean counter.

However I spent 10 minutes and they spent over a week as well as conducting numerous surveys.

-> Maintenance and repairs are not done on many printers. Let me tell you why. Let's take your average priced HP laser printer. It's all of 300 bucks new. We put it to work and in 2 years it fails. The repair bill will be from 100 to 300 bucks and since it failed it's likely to fail again. We learned to just chuck the unit and get a new one.

Hope this clears it up for you.

Bob

- Collapse -

Printer

by dan.spencer Mar 20, 2007 7:11AM PDT

Thanks Bob.

It helps.

- Collapse -

Supplies and Equipment - Edited.

by r. proffitt Forum moderator Mar 21, 2007 7:09AM PDT

"Supplies and Equipment - New!
by hawk9997 - 3/21/07 2:07 PM
In reply to: Printer by dan.spencer

If you are looking for a break down of what each unit cost, the one thing to keep in mind is that the Equipment is going to be the cheapest. Most of the time the cost of the supplies, the cartridges mainly, will our run the cost of the Equipment, sometimes over ten fold.

The thing to remember about cost per page is that the yield is what the manufacture gets per cartridge. Real life it is usually lower. So the total cost you get is probably lower than what it is going cost."

A link was removed to a commercial site.

- Collapse -

(NT) Thank You

by dan.spencer Mar 21, 2007 7:22AM PDT

TCO For office printers

CNET Forums

Other Forums

Forum Info