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recommendation for table of data with calculations


For a charity in the UK I want to create a file with
donor names
donation amout
total donation from each donor
tax refund -value in currency of 28% of each donation
total of each donors donation and tax refund
total of all donations and also of tax refunds
and to be able to present the results in a tabulated report

Are the formulae I need available in "free to use" text document, spreedsheet and database appliacations?
Which would be best?

ideas and suggestions welcomed!



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Re: recommendation

In reply to: recommendation for table of data with calculations

Your requirements are lacking some important details:
- how will the database be filled with data
- quantity of data present
- quantity of transactions
- how long should historic data be maintained

On the first sight, this looks like a project of, say, half a man-year (or more) to get a basic application.

My advice: find a reputable IT-company to do a system design and make a quotation for building the system.


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more details

In reply to: Re: recommendation

Thanks for your comments/queries. Here is the missing details

1) data to be typed in

2& 3) approximate 50 donors so allow for 100
each donor making approx 20 donations per year so allow for 50
so max of 100 x 50 = 5000 transactions
name and address of donors and dates of donation to be recorded

4) legal requirement for 7 years so say 10years on CD/DVD with 3 years on PC

I had hoped that with the little datbase knowledge I have and a "free to use" database program with support to be able to construct the input forms, data tables, and reports myself. At present I do it by paper and pencil which is subject to errors.

Paid help is out of the question


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Here's the key word.

In reply to: recommendation for table of data with calculations

The key word in your question is "report."

Many confuse the database with the "report." For your database you enter in all the input data then you create reports that create the "report" you want.

Sadly you'll find people trying to do database work in a spreadsheet which is limited to just how you arrange the data. No concept of database, reports, etc.

About your "free" document, spreadsheet and database applications. There's Open Office and MySQL. There are ways to tie the report to be in the spreadsheet with the source data from MySQL but that is too involved to fit in this small space. Besides it's been discussed and from memory is in the Wiki of Open Office and/or MySQL.

In closing are you aware of the differences of database, spreadsheets and reports? If not you may not be happy with using these tools.

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Key Word

In reply to: Here's the key word.

Thanks for your contribution

I will follow up your suggestions for OpenOffice and MySQL.

I have used MS Excel and Access for very simple tasks and dBase3 for a simple sales ledger. So I think that I understand some of the principles and differences between spreedsheet and database, but learning never stops!

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