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General discussion

protecting word merge template

by bogorman / July 31, 2007 4:46 AM PDT

I have created a template for a letter in Word containing merge fields and have defined a data source. It works fine.
There are fields at the top of the letter and also at the bottom. Between these I want to allow insertion of "body text" in a document created from the template.
Is there any way of protecting the merge fields to prevent them being changed or edited and also allowing text to be inserted in the central area? Ideally, I would like a "label" - "please insert body text here" which disappears when anyone starts typing text.

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This *might* work
by precedent girl / July 31, 2007 8:42 AM PDT

Have you tried inserting continuous Section breaks after the first section you want protecting, and before the second part that you want protecting. Then when you go into tools -> protect you can click on the "sections" button and select the sections you wish to protect (ie sections 1 and 3 will be protected?

Then just insert a word field and edit the default text to be whatever you wanted it to say?

Hopefully I have read your question right...

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protecting merge fields
by bogorman / July 31, 2007 6:53 PM PDT
In reply to: This *might* work

Hi,
thanks for your quick reply.
Yes, I've tried that, but the problem is that the Protect Document options are shaded. It seems to be because I am trying to do it with a template containing merge fields. If I select Tools/Protect Document with a document without merge fields in it, I can access the options.
I wonder if it is because you cannot protect merge fields as this would prevent data being placed in them, or am I doing something else wrong? Strange thing is that I cannot find anything relating to protecting merge fields on the web.
Would appreciate any further help you can give me.
Brian

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protecting merge fields
by bogorman / August 1, 2007 8:10 PM PDT

Any further thoughts on this?
The problem may be that one cannot protect parts of documents with merge fields in them (have not been able to find anything on this). If this is the case, would it be better to use Bookmarks and vb coding to insert the data?
Brian

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