Palm knows the answer to this one, I've read it a few times, but can't remember the "error message" or "words" that Outlook pops up with. Since you didn't post those words and I can't remember, I'll share the solution is known.
You'll find it.
Bob
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I am having Outlook 2002 HotSync problems after installing Office XP Service Pack 3. I am using HotSync Manager 4.1.0 to synchronize my Palm Tungsten T3 (with Outlook conduits).
Since installing the SP3 released yesterday, I have to give permission for HotSync to access my Outlook Contacts, etc. It is a small nuisance to give it permission each time, but still a nuisance. Is there any way to allow this access permanently?
Discussion is locked
This is the message generated by Outlook 2002:
A program is trying to access e-mail addresses you have stored in Outlook. Do you want to allow this?
If this is unexpected, it may be a virus and you should choose 'No'. Allow access for ______ minutes"
If not, you left your work undone.
If you are running an older Palm Desktop, well, more work undone.
The issue is discussed widely at
http://groups.google.com/groups?&q=A+program+is+trying+to+access+e-mail+addresses+you+have+stored+in+Outlook
and I will not duplicate that dialog.
From what I've read, you haven't finished your dialog with Palm.
Bob