Office & Productivity Software forum

Question

Numbers don't merge right in Word 2010

by ll4u76 / June 4, 2012 4:24 AM PDT

I have my mail merge data coming from an excel speadsheet. When I merge the data, my number values do not come across formatted correctly. In Excel, they have the format structure "$111,111.00" but in Word the same number comes across as 111111.

I have tried DDE but still brings the numbers over unformatted.

Please assist.

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Clarification Request
Word Field properties
by KenHusveg / June 4, 2012 5:04 AM PDT

Are the field properties in Word correct?

All Answers

Collapse -
Answer
Re: merging numbers
by Kees_B Forum moderator / June 8, 2012 12:51 AM PDT

Seems quite correct.

The number is 111111. Only it's formatted on the screen in Excel as a currency value with 2 decimals. You could also format it as a date. Then it would become 3/17/2204 or 17-3-04 or whatever format you choose.

The two options you have, in general:
1. Define the formatting you wish in the definition of the merge-field and do a numeric merge.
2. Define a text field in Excel, that you fill with the number converted to the right format (use the format-function) and do a text-field merge.

The second method has never failed me. I've never used the first method because I didn't understand how to define formatting in a merge field, and my results already were exactly as I wished.

Kees

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