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Question

Need to remove name from file

by averageuser53 / May 14, 2011 4:40 AM PDT

For journal publication purposes, need to remove personal information from file, specifically my name. Can anyone help?

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Clarification Request
Could you tell us what applicaqtion the document ...
by Edward ODaniel / May 16, 2011 11:53 AM PDT

was created in?

If it was Microsoft Word the following might guide you. Since there is a lot of hidden information to consider I suggest you read the entire page:
http://office.microsoft.com/en-us/word-help/remove-personal-or-hidden-information-HP005190102.aspx

To remove only what you mentioned about properties the following will generally getter-done

1. On the Tools menu, click Options, and then click the Security tab.

2. Select the Remove personal information from file properties on save check box.

3. Save the document.

Should the documant have been produced un some other application or in a version of Word the above does not work with this link might be worth your while:
http://www.osec.doc.gov/webresources/bestpractices/Resources_for_Removing_Hidden_Data.html

Anbother method that often works well is to open the document in NOTEPAD and scroll down to where you find the personal info then save it. Word will no longer be able to open it but WordPad will. Remove the extraneous information and reformat as needed then save and send as RTF.

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Look up and see the link to their first post.
by R. Proffitt Forum moderator / May 16, 2011 2:57 PM PDT

They had some older office and need to clear up your questions as well.

All Answers

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Answer
Re: removing name from file.
by Kees_B Forum moderator / May 14, 2011 4:52 AM PDT

Let's assume it's a MS Word .doc or .docx file. Then use MS Word or Open Office to edit it. Find and replace might be useful.

Kees

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Re: removing name from file
by averageuser53 / May 14, 2011 7:24 AM PDT

Thanks, but I'm afraid I miscommunicated my problem. I was talking about the information you find when you right-click the file icon and then click on "Properties." There is a file string that I cannot hide. I am trying to anonymize my authorship. Thanks again.

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The file won't be used in the paper.
by Kees_B Forum moderator / May 15, 2011 5:22 PM PDT

Only the contents. And I doubt if any respectable paper will publish such an anonymous text. But, of course, that's up to you.

Kees

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Re: removing name from file
by averageuser53 / May 16, 2011 1:37 AM PDT

Sorry, Bob, that was not helpful. The journal itself, a very respectable one, demands anonymizing the file with the content of the paper for reviewing purposes. You still send in an accompanying file with the relevant personal information. Now can you help?

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Be specific.
by R. Proffitt Forum moderator / May 16, 2011 1:48 AM PDT

Since exporting to RTF lets us see all the content in plain text, how does that not help?

As to the accompanying file, that, is not part of this discussion as far as I can tell.
Bob

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Kees, check this link out.
by R. Proffitt Forum moderator / May 14, 2011 7:27 AM PDT
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Re: removing name from file
by averageuser53 / May 16, 2011 4:40 AM PDT

Below is an excerpt from the journal's "Instructions for Authors":

In addition to the considerations noted above under manuscript preparation, please make certain that the digital file you send is anonymous. Anonymizing the digital file may require removing author information from the 'properties' field in MS Word and from the properties or 'get info' field of the file itself.

Exporting to RTF did not remove the file name string with my name in it.

If this clarifies matters, please respond.

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Thanks for that.
by R. Proffitt Forum moderator / May 16, 2011 5:01 AM PDT

The filename string can now be edited with almost any plain text editor. This is why I noted this method since in RTF (format) all is revealed and all can be edited in what is called "plain text."
Bob

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Re: anonymous
by Kees_B Forum moderator / May 16, 2011 5:05 AM PDT

Several options, I think.
1. Send a pdf in stead of the word document
2. Copy/paste to Wordpad. Much less metadata.
3. Remove metadata. How to do that depends on the version of Word you use and you didn't tell that.
4. Edit that rtf-file with Notepad. Replace your name with xxxxxxxxxxxxxxxxxxx

Does that help?

Kees

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And another option.
by Kees_B Forum moderator / May 16, 2011 5:43 PM PDT

Make a new Windows account, f.e. "anonymous".
Run Word and when it asks for your name say it's "anonymous".
Now make a new Word document and copy/paste the content of the old document that has your name in it's metadata.

How does it show now? My guess: it will show the author as "anonymous".

Kees

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Re: removing name from f
by averageuser53 / May 17, 2011 5:15 AM PDT
In reply to: And another option.

Whow! This is by far the best for me. Thanks a lot. I'll let you know how it goes.

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Great idea. I wonder if the OP had
by R. Proffitt Forum moderator / May 17, 2011 5:34 AM PDT
In reply to: And another option.

I wonder if the OP had stuck the FILE NAME in some footer or header and didn't realize it would show the folder name with their name?

Fix? Take the file name from that area.
Bob

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Anonymous
by averageuser53 / May 25, 2011 12:19 PM PDT
In reply to: And another option.

Thank you very much, Bob. This last suggestion fixed the problem for good.

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