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MS Excel--breaking external references

by PeteyGWU / October 31, 2005 10:33 PM PST

I have created a workbook in MS Excel that has external references (to other .xls files), to track monthly data along with a forecast (as the monthly data changes, the workbook updates). I would like to move a copy of the workbook to a "record" file, and I want "break" those external references so the workbook retains its data. Is there a way to do this easily?

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Re: moving Excel file
by Kees Bakker / November 1, 2005 12:30 AM PST


I'm afraid you'll have to move both this spreadsheet and the spreadsheets it takes data from to a new folder. Then if those external references use an absolute address (c:\data\excel\november.xls) you'll have to write some VBA code to cycle through all formulas and change the file location so that it reflects the new location.

If it's a static archive, you can - of course - edit>copy, than edit>paste special>values all worksheets in your spreadsheet. That creates a snapshot, so to say,totally independent of everything else in the world.

Hope this helps.


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break link
by cledwards / November 7, 2005 9:11 AM PST

Go to "Edit", "Links" and select "Break Link" to convert formulas that refer to external files to their absolute values.

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