noted more details. You omitted far too much for this discussion to begin except for me to note that ..

1. Windows 2003 Server at 1,000 bucks.
2. Office 2003 at 500+ bucks.
3. Machines for 1,000 bucks each (very conservative)
4. Network at 1,000 bucks.

You expended 4 or more thousand bucks and didn't make the call to the supplier or maker of this software?

Can I ask why?