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Mail Merge: Word & Access 2003 - not using Access Security!

by pyost / June 16, 2008 12:29 AM PDT

Access 2003 db uses standard security based on userid & password.

Word 2002 & 2003 Mail Merge using that db allows user to access any & all data from the Access db without prompting for userid & password.

Security on the Access db is now irrelevant. In Office 97, Word Mail Merge would prompt for userid & password when selecting the data source. 2003 does not do this.

How do I secure the Access db from Word Mail Merge?

Thanks!
PY

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Use NTFS permissions.
by R. Proffitt Forum moderator / June 16, 2008 12:35 AM PDT

Since it's likely you are now running on Windows 2000 or newer, the file permissions can be set to only allow the accounts (users) you want to gain access.
Bob

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What do you mean with ...
by Kees Bakker / June 16, 2008 1:54 AM PDT

"standard security based on userid and password" for Access 2003? I don't know of any such standard security.

Kees

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Mail Merge: Word & Access 2003 - not using Access Security!
by pyost / June 16, 2008 10:59 AM PDT

Thanks for the replies...

Bob, OS permissions allow access to the file completely. Not what I'm looking for.

Kees, I figure you're joking. Let's call it Access' "built-in pseudo-security".

Access allows, based on user id & password, differing permissions to data tables, queries, forms, etc. I have this all set up in the Access DB. Certain users can see only the data tables as per how I define the permissions to those tables.

It's not "can I use the DB or not?" - it's "once in the DB, which tables am I allowed to see?"

From within Mail Merge, Word 97 used to ask for userid & password and follow defined permissions. It does not in 2002/2003... at least I can't get it to do so.

Anyone else want to take a crack at it?

Thanks -
PY

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To lock down such we moved to...
by R. Proffitt Forum moderator / June 16, 2008 12:15 PM PDT

MySQL which offers a bit better security. The price was just a little time and no money.

As to your issue of access, why not place the needed items in the database for just the mailmerge and not the entire dataset? If you must stick with Access...
Bob

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