Office & Productivity Software forum

General discussion

Mail Merge: Word & Access 2003 - not using Access Security!

by pyost / June 16, 2008 12:29 AM PDT

Access 2003 db uses standard security based on userid & password.

Word 2002 & 2003 Mail Merge using that db allows user to access any & all data from the Access db without prompting for userid & password.

Security on the Access db is now irrelevant. In Office 97, Word Mail Merge would prompt for userid & password when selecting the data source. 2003 does not do this.

How do I secure the Access db from Word Mail Merge?


Discussion is locked
You are posting a reply to: Mail Merge: Word & Access 2003 - not using Access Security!
The posting of advertisements, profanity, or personal attacks is prohibited. Please refer to our CNET Forums policies for details. All submitted content is subject to our Terms of Use.
Track this discussion and email me when there are updates

If you're asking for technical help, please be sure to include all your system info, including operating system, model number, and any other specifics related to the problem. Also please exercise your best judgment when posting in the forums--revealing personal information such as your e-mail address, telephone number, and address is not recommended.

You are reporting the following post: Mail Merge: Word & Access 2003 - not using Access Security!
This post has been flagged and will be reviewed by our staff. Thank you for helping us maintain CNET's great community.
Sorry, there was a problem flagging this post. Please try again now or at a later time.
If you believe this post is offensive or violates the CNET Forums' Usage policies, you can report it below (this will not automatically remove the post). Once reported, our moderators will be notified and the post will be reviewed.
Collapse -
Use NTFS permissions.
by R. Proffitt Forum moderator / June 16, 2008 12:35 AM PDT

Since it's likely you are now running on Windows 2000 or newer, the file permissions can be set to only allow the accounts (users) you want to gain access.

Collapse -
What do you mean with ...
by Kees Bakker / June 16, 2008 1:54 AM PDT

"standard security based on userid and password" for Access 2003? I don't know of any such standard security.


Collapse -
Mail Merge: Word & Access 2003 - not using Access Security!
by pyost / June 16, 2008 10:59 AM PDT

Thanks for the replies...

Bob, OS permissions allow access to the file completely. Not what I'm looking for.

Kees, I figure you're joking. Let's call it Access' "built-in pseudo-security".

Access allows, based on user id & password, differing permissions to data tables, queries, forms, etc. I have this all set up in the Access DB. Certain users can see only the data tables as per how I define the permissions to those tables.

It's not "can I use the DB or not?" - it's "once in the DB, which tables am I allowed to see?"

From within Mail Merge, Word 97 used to ask for userid & password and follow defined permissions. It does not in 2002/2003... at least I can't get it to do so.

Anyone else want to take a crack at it?

Thanks -

Collapse -
To lock down such we moved to...
by R. Proffitt Forum moderator / June 16, 2008 12:15 PM PDT

MySQL which offers a bit better security. The price was just a little time and no money.

As to your issue of access, why not place the needed items in the database for just the mailmerge and not the entire dataset? If you must stick with Access...

Popular Forums
Computer Newbies 10,686 discussions
Computer Help 54,365 discussions
Laptops 21,181 discussions
Networking & Wireless 16,313 discussions
Phones 17,137 discussions
Security 31,287 discussions
TVs & Home Theaters 22,101 discussions
Windows 7 8,164 discussions
Windows 10 2,657 discussions


Help, my PC with Windows 10 won't shut down properly

Since upgrading to Windows 10 my computer won't shut down properly. I use the menu button shutdown and the screen goes blank, but the system does not fully shut down. The only way to get it to shut down is to hold the physical power button down till it shuts down. Any suggestions?