Office & Productivity Software forum

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Mail Merge with Excel data source

by NicN / June 3, 2004 12:42 AM PDT

When I merge into a word doc from Excel the empty fields from Excel are coming up as 0 in the document.

Before XP it just used to ignore those fields without data. EG - one record has 10 fields and the next has only 8, the last two are coming up 0.

I have tried everything I can think of - checking the formatting of the excel sheet etc but don't know now what to do.

Many thanks for any advice!
Nic

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Re:Mail Merge with Excel data source (just want to know...)
by R. Proffitt Forum moderator / June 3, 2004 1:06 AM PDT

Is this Office 97?

Bob

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Re:Re:Mail Merge with Excel data source (just want to know...)
by NicN / June 3, 2004 5:33 PM PDT

It's Office XP!

Thanks

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Re:Mail Merge with Excel data source
by Kees Bakker / June 3, 2004 7:21 PM PDT

Does it help to put a space (maybe even preceded by a single quote, but I don't think it makes any difference) in the empty cells? A cell with a space is something else than a empty cell.
If so, you might be able to write a macro to convert all cells.

I'm not versed in mail-merge, but is it possible to use an if-function somewhere in the form,

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Re:Re:Mail Merge with Excel data source
by Acharn / June 7, 2004 11:31 AM PDT

I only know about Office 97, but this might apply to Office XP as well.

Does the Excel spread sheet show a zero for the data? I've found that I can select cells, then go to the Tools menu, select Options, and on the View tab unselect "Zero values". The cell then shows a blank cell rather than a zero and the field in the form letter is then blank.

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Mail Merge with Excel data source
by Zee_Tech / January 10, 2005 9:57 PM PST

Hi NicnN

As per the probs you specified, I feel you just have to fix the field string. I mean if suppose you are using a number field, in the first record it treat that column as number and if there is any apha-nuemeric data, it will ignore and display as zero. So make sure the field in which it shows zero is a alph. field and nuemeric. I hope if you put all the field as alpha i.e (insert a fake record of some characters in the first record it will treat all the fields as alphabetic and so it wont give u zero.

Do lemme know

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