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Inserting a hyperlink - Calendar programs

by christy / October 26, 2004 11:05 AM PDT

Does anyone know of a calendar program (non web based) with which I can insert a hyperlink to a file on the computer ? E.g. in Outlook's calendar program, I would like to have a hyperlink to a file containing more detailed information of tasks, things to do, details of asppointments, etc.---inserting hyperlinks like it is posible with MS Word. MS Outlook does not have the facility, or does it ? Thanks.


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Re: Inserting a hyperlink - Calendar programs
by FrankQTran / October 26, 2004 2:20 PM PDT

My MS Outlook 2003 has a calendar with it.

Which MS outlook you're using?


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Re: Inserting a hyperlink - Calendar programs
by MarkFlax Forum moderator / October 26, 2004 8:26 PM PDT

I don't know of any calendar programs that will allow you to insert a hyperlink, (I can see what you would like and its a very good idea, creating a link inside the calendar page that you can click on to open up a page with more information about a particular entry).

And I don't use Outlook or Outlook Express. Sorry I'm not doing very well so far am I.

But, you ""can" insert hyperlinks into Word documents, and also into Excel Spreadsheets.

If I were to create a calendar I would consider using an Excel Spreadsheet to do it, and have 1 worksheet per month, or 1 per week, etc, and insert my diary events into individual cells.

In a cell you could place a hyperlink to another cell, or worksheet, or workbook, or even hyperlink to another document outside of the spreadsheet, and so disply further details.

The cell would show something like "Dentist today" and then go to Insert > Hyperlink, and in the Hyperlink dialogue window type "Text to display" as "Dentist today", click on the right Link to button on the left, (eg Link to: Exisiting file or web page), then navigate to the folder on your hard disk where you have stored the further details note. Or you could link to a different place in the same workbook, perhaps a worksheet called, "details", or whatever.

This perhaps wouldn't be a very elegant calendar, and you couldn't display it without opening up the .xls file from Excel each time, but you could customise it with background pictures and color formats as you wished.

In the Computer Newbies forum Degs was seeking advice about creating an excel calendar, and posted his version on the internet for people to see. I'm sure he wouildn't mind you looking at it. It is simple, yet functional for his needs.

You could see his thread at ;

And his calendar at ;

One further thing. Mozilla have produced a stand-alone calendar from their Firebird browser project called Sunbird. It isn't clear if you can place hyperlinks in the calendar, although I saw a suggestion you could in their newsgroups. Sunbird is detailed at;

I hope any of this helps.


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Re: Inserting a hyperlink - Calendar programs
by phil66 / October 27, 2004 6:41 AM PDT
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Re: Inserting a hyperlink - Calendar programs
by christy / October 27, 2004 11:26 AM PDT

Thank you fort your response.
With MS Outlook, I am able to insert a file, item or object. With that, I suppose I can 'work around' by creating the hyperlink at a Word document and insert it into the calender. Of course, I can insert the actual file, but that would take up disk space if I have,for example, a large Excel file, or a graphic file full of design patterns. (I am refering to MS Outlook 2000 and 2002 ).

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How to Insert a hyperlink in Outlook, Calendar
by ChuckT / October 27, 2004 3:49 PM PDT

It all depends upon what type of hyperlink you want, as for what syntax to use. Here are some examples, to give you a clue.

For a website, it is the typical:

For an FTP site, it is:

For a link to address an email:

And finally, and for the one you were asking about, for a file on your local drive:

Notice that any backslashes "\" needed for the path name have to be entered with double backslashes "\\"

There are about six others, less well known.
Plus, that "mailto" can also have arguments on it to preaddress the Subject, CC, BCC, and Body fields. Let me know if you are interested.

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Re: How to Insert a hyperlink in Outlook, Calendar
by christy / October 28, 2004 10:41 AM PDT

Thanks for your reply. This was what I was looking for:


Well, I would be interested in the others, and I think other forum members would be too. Thanks again.


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I had the same question
by skitzoidlady / April 27, 2009 5:02 AM PDT

One of my duties at work is to upkeep the shared calendar in Outlook. I wanted to be able to easily refer back to the email message requesting an addition to the calendar. Of course I have to save the email message as a file first, but there is a super easy way to insert a hyperlink back to the file.

Place your cursor in the notes area of your Outlook form where you want to insert the hyperlink.

Go to the Form?s top Menu Bar > Hit the word ?Insert? (not the paperclip icon) > Select ?File?> Navigate to the file and highlight it only > Go to the ?Insert? button at the bottom of the form and click on the arrow on the right of the button and select ?Insert as hyperlink?.

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Re: using the ?Insert? button
by ChuckT / April 27, 2009 5:19 AM PDT

Wow, this is something dredged up from the past, isn't it? That I wrote over 4 years ago, but it still holds true. As for using the 'Insert' button on a file and making it a hyperlink, that is interesting, I may try that out.

By the way, I THINK there may be a way of hyperlinking to an email message. It has been a while since I have needed to work with Outlook tools, but I seem to recall there was a method, way-back-then, where a special syntax was used to point to any folder within Outlook, and then to any particular message within that folder, as well.

If that is possible (and I am not volunteering to research it for you) then you may be able to make a hyperlink to an email message, without needing to make it a file first.

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