Office & Productivity Software forum

General discussion

Importing Excel into Access

1. I have an excel list that is updated (mailinglist) from the post office.
2. I have an access database that is the original mailing list plus some other information.
3. I need to import the updated excel list into the access database, and have no records repeat.

I am willing to start a new database and import all the records from the excel list into it if that is the only solution possible.

What is the procedure on this?

Discussion is locked
You are posting a reply to: Importing Excel into Access
The posting of advertisements, profanity, or personal attacks is prohibited. Please refer to our CNET Forums policies for details. All submitted content is subject to our Terms of Use.
Track this discussion and email me when there are updates

If you're asking for technical help, please be sure to include all your system info, including operating system, model number, and any other specifics related to the problem. Also please exercise your best judgment when posting in the forums--revealing personal information such as your e-mail address, telephone number, and address is not recommended.

You are reporting the following post: Importing Excel into Access
This post has been flagged and will be reviewed by our staff. Thank you for helping us maintain CNET's great community.
Sorry, there was a problem flagging this post. Please try again now or at a later time.
If you believe this post is offensive or violates the CNET Forums' Usage policies, you can report it below (this will not automatically remove the post). Once reported, our moderators will be notified and the post will be reviewed.
Collapse -
What I do in such cases:

In reply to: Importing Excel into Access

1. Import the spreadsheet into a new table.
2. Run a query to add the new records (present in the new table, not present in the old table) to the old table.
3. Run a query to delete the old records (present in the old table, not present in the new one) from the old table (or set a boolean to indicate they aren't valid anymore).
4. For every field that can be updated, run a query to update the field in the old table with the value from the new table if that is different (note the special case of null values!).

It takes some time to set up, but once it runs, it runs perfect, and I keep the information in my own added fields.

These cases included:
- file of pupils synchronised between school (leading) and my own database
- file of members of chess club synchronised between secretary (leading) and treasurer
- file of members of chess club synchronised between national chess federation and chessclub
You'll see the likeness of the situation, I suppose.

If you make a copy of the old table before updating it, you can easily make reports of new, deleted and changed records.

Hope this helps.


Collapse -
What I do in such cases

In reply to: What I do in such cases:

Thank you. Before you import, do you have to use LIST. What is this procedure, if so?

Collapse -
What do you mean with LIST?

In reply to: What I do in such cases

Which amounts do: I don't do it.


Popular Forums

Computer Newbies 10,686 discussions
Computer Help 54,365 discussions
Laptops 21,181 discussions
Networking & Wireless 16,313 discussions
Phones 17,137 discussions
Security 31,287 discussions
TVs & Home Theaters 22,101 discussions
Windows 7 8,164 discussions
Windows 10 2,657 discussions


Here's Everything to Know About the 2019 Grammys

Find out how to watch the Grammy Awards if you don't have cable and more.