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How to smoothly share Outlook data in the office?

by Lady_Eve9 / August 19, 2010 8:53 PM PDT

My boss asked me for an advice in this matter, but i'm also not a big specialist, so searching for some tips here. Basically what we want is to manage all the tasks, meetings in the calendar and contacts, so when edited everyone can see that. And there should be editing of this data allowed only for some defined users.

We don't have Exchange Server. Operating system is Windows Seven, Outlook 2010.

In the internet every company giving some soltions seem to be good, because I don't know what we really should look at.

I'd be grateful for a reliable opinion of someone using such an application as I assume we have to purchase an appropriate programme to achiave our goal (?)

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Re: sharing Outlook data
by Kees Bakker / August 19, 2010 9:01 PM PDT

Quite a few solutions nowadays.
- The most easy (but somewhat 'classic') solution is to buy and install Exchange at some server.
- Not much more difficult: implement an online Exchange somewhere in the 'cloud'. It's offered by Microsoft (http://www.microsoft.com/online/exchange-online.aspx)and many other vendors. What we call SaaS.
- There are some Exchange clones. Might be cheaper then the real one, but you'll find less support. Start with http://wiki.samba.org/index.php/Exchange_Server_Alternatives
- Go online totally with Google Apps. Includes a shared calendar. You might need to dump MS Outlook.

Kees

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if you want a solution without exchange server
by Gremlin_X / August 22, 2010 8:19 PM PDT

You know Lady Eve I'm not kind of guy who takes part in such discussions, but had the same issue not long ago and I can give an advice.Don't bother to configure Exchange server, especially if you don't really know how to do such things. You're right that you can get a programme for what you need and there is many options to go for.

I did a proper research in the offered products on the web and finally I decided to try with CodeTwo company as they seemed to be quite cheap and proffessional at the same time. I don't regret it so far. We use CodeTwo Public Folders app that anables us to do exactly waht you search for - tasks/contacts/calendars sharing. We work a lot with the tasks - they can be subscribed to certain empoyees, given priorities, faild or approved etc. it really helps to keep the workflow in some order.

But don't make decision until you try some options yourself. The free trials are available actaualy at all companies. If you want to try CodeTwo simply follow the link: http://www.codetwo.com/public-folders/

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can't dump MS Outlook
by Lady_Eve9 / August 24, 2010 11:17 PM PDT

Thanks guys for your tips!

KeesBakker, we're a bit afraid of trusting google apps so much, there still are many voices on the web alarming about its questionable security of data.

And even checking out your hint Mr Gremlin, I got to the pretty clear comparison of the CodeTwo Public Folders and Google calendar sync:
http://www.codetwo.com/public-folders/public-folders-vs-other-sync-tools/
I realise obviously I have to keep a distance to such information about company's competitor, but still we probably want to stick to Outlook. that's why I like this CodeTwo option so far, just need to consult with my boss and try it out as you suggested G.

thanks!

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