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How to set up simulcasting... or something like it?

by Stormsteed / May 17, 2009 10:31 AM PDT

Hello friends. I haven't had a video camera in decades and back then, it was an 8mm type, I think. Anyway, we have a big event this weekend, but seating only allows a couple of hundred people inside. We're expecting about double that and want to set up some kind of A/V outside for alternate seating. What would you recommend to do this relatively easily and inexpensively? The inside has a house audio system, but does not have any auxiliary plugs, so the system would generally have to be stand-alone. We may be able to splice into an existing speaker wire to bring sound outside, but that leaves us without audio.

Your ideas are much appreciated.

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by Stormsteed / May 17, 2009 10:33 AM PDT

Oops, I meant to say in that last sentence 'but that leaves us without video'... Thanks.

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by boya84 / May 17, 2009 1:07 PM PDT
In reply to: Correction

From your description, it sounds like you would buy:

Camera (budget $800),
tripod (budget $100),
100 feet of AV cabling (budget $100),
3 smallish 42" monitors for the other 100 people to see (budget $700 each or $2,100 - and this is WAY cheap for outdoor rated and brightness - if this is at night, you can get away with a single projector, but then you need a screen and all that goes with it)
on 3 heavy duty stands (budget $200 each - monitors are heavy - or a heavy duty screen and stand - hope it is not windy if a projector is used),
150 feet of audio cable (budget $150)
Hand trucks, power cords, extension cables, tools...
done right, there should also be a secondary audio system (outdoors, the tiny speakers in TVs won't carry enough... so... a minimum of a 1000 watt PA (amps, speakers, mixer, speaker trees, cables...)

~$4,000+ for a one time event? How about rental which would include a crew to load-in, set-up, make sure it is working, operate the gear, strike the gear after the event, load out and take the stuff away, never to be dealt with again? Plus, they'll have better gear... and a truck and the stuff to load in... and all the tools and skill-set to make it work... and insurance in case something happens...

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by Stormsteed / May 17, 2009 2:12 PM PDT
In reply to: Interesting...

Thank you for your reply. Renting is definitely not off the table.

I have a lot of musician friends as well as a friend who has a video camera with tripod, so some of the equipment could be borrowed. The event is at a church, so I was really just trying to pick your collective brains at what would be required to accomplish this. Then I could check my resourceful friends to see if we could pull it off with what we have. And you've provided a good detailed account of that... thanks.

Any idea how much renting something like that would cost? Our budget is quite meager, but it might be worth it not to have the hassle of putting all this together. Thanks again.

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Video rental?
by boya84 / May 17, 2009 11:01 PM PDT
In reply to: Thanks.

No clue - sorry. It will depend on many factors... especially the venue location. "$X" in California will be $Y in Ohio.

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