How To forum


How to create an electronic library on a network?

by ubercool23 / April 18, 2013 7:14 PM PDT


I work in a small office where there is a lot of technical literature and manuals in hard copy which are used for reference. I would like to scan them and make a scanned copy available to all fifty employees in order to save these manuals from getting dog eared and lost. All computers are already connected on a network. Kindly guide me how can I do this?

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All Answers

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Re: electronic library
by Kees_B Forum moderator / April 18, 2013 7:30 PM PDT

There are 2 parts to be considered:
1. The scanning
2. The publishing

For scanning you can estimate the time to do it yourself using your own all-in-one printer you have a home or the company's scanners/printers. If takes too much time or work or money, it can be outsourced to specialised companies. Like the companies that scan 100.000 of books for Google.
This usually results in a collection of pdf-files.

For publishing there are several options also. Four common ones:
- You can just put those pdf's in a folder/subfolder-structure on your file server and use Windows Explorer to access them.
- Use a document-sharing application like MS Sharepoint.
- Put them on a web server and make your own index pages. Then people use their browser to find and read them.
- Use a dedicated content management system to store them and make them searchable and accessible via a browser. This really is a variant on the Sharepoint option. My personal experience as a MS Sharepoint user is such that I think that a good CMS is by far superior. But that might depend on the implementation they use at my work.

You might be able to find a company that handles both parts for you and implements a turn-key solution. You give them all hard-copy stuff and one month later they come back with a working system that you can just connect to your current LAN.

It might be interesting to include available digital and (links to) online documents also, in stead of limiting yourself to scanned hard-copy only.

It's a great idea, and you're surely not the only one who wants. That's why a good solution certainly exists.


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Conversion to file server
by ubercool23 / April 21, 2013 3:42 PM PDT
In reply to: Re: electronic library

Scanning is not an issue as our office already has a commercial scanner. I like the first option. I have two extra computer systems which are lying unused. Should I convert one of them to a file server? What is the procedure for that? Installing a server operating system?

Also cant I use peer to peer networking?

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No suggestions?
by ubercool23 / April 24, 2013 4:43 PM PDT

Does nobody have any suggestions?

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Re: network
by Kees_B Forum moderator / April 24, 2013 5:04 PM PDT

The network manager knows how to add a server and how to manage it. Just ask him.


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by ubercool23 / April 28, 2013 3:21 PM PDT
In reply to: Re: network

I have some basic knowledge of networking and I want to do this myself.

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Re: network
by Kees_B Forum moderator / April 28, 2013 5:09 PM PDT
In reply to: Re:

Then install the latest Windows Server version and you're ready to go.


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All the above
by R. Proffitt Forum moderator / April 25, 2013 5:44 AM PDT

Seems to cover it all. At this point why not get it done?

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