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General discussion

How do I reply to all emails in a certain folder?

Apr 23, 2007 12:55AM PDT

Hi,

Using Outlook 2007 on Vista.

I have a folder with a couple hundred emails in it. I want to send a message to all of them. How can I accomplish that?

Thanks,

Tim

Discussion is locked

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Not sure you can
Apr 23, 2007 1:07AM PDT

Unless Outlook 2007 automatically adds email addresses from all your incoming emails to your Address Book, I don't see an easy way to do this. I'm sure Outlook would not do this automatically anyway because of the security implications.

Highlighting each email in the folder and then clicking the Reply button doesn't work either, (I wouldn't suggest you try it), it just opens the same number of reply windows as the number of emails you highlighted.

I fear the only way is the hard way.

Open each email, right click the email address of the sender, then select, "Add to Address Book". When you have done them all, open a "Compose new email" window, click in the Send to field, then open your Address Book and add all the entries to the Send to window.

I don't know of any other way.

You have to be careful with this approach. Your ISP may consider you are spamming if they suddenly see 200+ emails coming from your computer.

Mark

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Bummer!
Apr 23, 2007 1:13AM PDT

Thanks for your reply. That's what I was afraid of! Sad

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You could write a macro to do it.
Apr 23, 2007 3:15AM PDT

But that might take more time if you're not experienced in Outlook VBA.

Kees

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Easy!
Jul 19, 2010 9:42PM PDT

I reply knowing full well that this is very laste, but I've not seen this solution elsewhere in forums, and so wanted to make it available to the next searcher with this problem.

1. Open new email message
2. Select all emails in the folder
3. Drag all emails into the "To" box in the blank email. Lots of apparently useless lines will appear in the box.
4. Select all in the "To" box and ctrl-x (cut)
5. Paste into blank excel file. Excel parses out the tab delimited data into columns. You recipients are now all in the first coulumn.
6. Copy and paste all recipients into your blank email.

You now have a reply posted to everyone in that folder!

Cheers!
Matt