Small business & Startups forum


Help On Paper-Based Purchase Order System?

by chirrupz / September 27, 2014 2:03 PM PDT

Hi there,

I work in the finance department of company with approximately 20 staff.

We have a large range of suppliers and currently use a paper based purchase order system.

Paper based POs are created and signed off by a manager/director.

This works ok but it is difficult to manage and the management are away on business frequently and do not sign any POs until they get back.

Does anyone have any recommendations of a PO system that they have used for generating and authorising purchase orders?

We have had a quick look at procurify and spendmap but both seem a bit complicated to setup for us. We just want to be able to create POs and get them signed off. Budgeting would be a bonus.

Best Regards,

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All Answers

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Re: purchase order
by Kees_B Forum moderator / October 3, 2014 11:45 PM PDT

Usually, routine purchase orders of materials needed for the production are generated automatically by the ERP system that manages orders, stocks and production planning. Authorisation is just as automatic as generating them. Non-routine purchase orders are handled by the purchasing department.

It's rather uncommon to see the finance department involved in the process of authorising and sending purchase orders.

I'd ask a consulting company to advise about setting up a good system.


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RE:Help On Paper-Based Purchase Order System?
by greenanr / October 8, 2014 8:36 AM PDT

Hi Maegan,

There are numerous Purchase Order systems out there. Not all of them are so difficult to setup.

I am a founder of a very simple purchase order system called which might be worth a try.

Failing that, we have written an Ebook on setting up a purchase order system and for a limited time we are giving it away for free at:



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Seems to be very new.
by R. Proffitt Forum moderator / October 8, 2014 9:08 AM PDT
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