Usually, routine purchase orders of materials needed for the production are generated automatically by the ERP system that manages orders, stocks and production planning. Authorisation is just as automatic as generating them. Non-routine purchase orders are handled by the purchasing department.
It's rather uncommon to see the finance department involved in the process of authorising and sending purchase orders.
I'd ask a consulting company to advise about setting up a good system.
I work in the finance department of company with approximately 20 staff.
We have a large range of suppliers and currently use a paper based purchase order system.
Paper based POs are created and signed off by a manager/director.
This works ok but it is difficult to manage and the management are away on business frequently and do not sign any POs until they get back.
Does anyone have any recommendations of a PO system that they have used for generating and authorising purchase orders?
We have had a quick look at procurify and spendmap but both seem a bit complicated to setup for us. We just want to be able to create POs and get them signed off. Budgeting would be a bonus.