it is unlikely anyone can help you.
Does the software you are using at the moment not allow you to break down expenses claims into component parts?
If not, have you thought about setting up a spreadsheet, (Microsoft Excel or similar), to do this? The disadvantage of this is it may not synchronize with the accounting software so you would still have to use that software separately.
If this is office accounting, then perhaps your IT people can suggest something.
Mark
We enter our expense claims into our simply accounting software, the description reads with the employees initials/expense claim/date.
' JD expense claim March 2008 '
as there are several expenses within each expense claim we would like each of them to read as individual expenses so that we can decipher which expenses relates to which project. There is one Cheque # for each claim. We don't want to start writing individual cheques for each expense.
How can we do this?

Chowhound
Comic Vine
GameFAQs
GameSpot
Giant Bomb
TechRepublic