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General discussion

Email of Scanned Documents Needs to be Smaller Sizes

Sep 28, 2006 9:42PM PDT

How do I make the PDF attachment of scanned documents be smaller in size?

OS = WinXP Home Edition, 2002, Service Pack 2

Scanner = Sharp AL-1655CS All-In-One

Process = Open Control Panel, select Scanners & Cameras, select Sharp AL-1655CS, select Wizard to Acquire Picture & Scan, select jpg format, select document feeder (as opposed to flatbed).

Software used for email format = Adobe Acrobat 6.0 Standard

I feed my docs into the document feeder and they are scanned as jpg's (I could also use TIFF or BMP or PNG formats).

When scanned, all pages are in jpg format (e.g., 30 pages listed Doc. 001, 002, 003, --- 030).

I then "Select All" and "Combine In Adobe Acrobat".

Then I save giving the file a name.

Then I right click and Send to Email Recepient.

That's where my trouble begins.

The file will be extremely large, e.g., 30 pg's will be perhaps 20 Mg.

Others who use pdf's of scanned doc's to email will get much smaller file sizes, which contain many more pg's. One person got 117 scanned pdf pages (of docs) and the file size of his email was 6.81 Mg.

What am I doing wrong? How can I make my email file sizes smaller?

P.S., others who do this don't seem to be using WinZip or other 3rd party Zip programs.

I would appreciate your suggestions or advice.

Discussion is locked

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Archival or screen quality?
Sep 28, 2006 10:41PM PDT

If you are sending such for screen viewing, 75 to 100 DPI is just dandy. That's what you might get from a FAX. It could cut the filesize to about a 1/4 or less of default size. Also, consider black/white or greyscale. Similar to the fax (but better quality) you'll see some shrink.

Since you didn't reveal the quality requirement, that's all I'll offer.

Bob

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Quality must be clearly legible
Sep 29, 2006 1:02AM PDT

I use B&W Text as my quality selection when scanning, vs Color or Gray Scale Picture. Thus, the resolution should be less than Color or grayscale. Yet, still, my file sizes (of the converted pdf attachment is still far, far greater than others who are doing the same thing.

I'm in the mortgage business and these are files that are electronically transmitted to a financial institution. Privacy Act prevents me from contacting some of the other mortgage people who are transmitting files, so there must be a trick or a better understanding on their part in making scans that are emailed in pdf format that are much, much smaller in file size than mine.

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Then "FAX" quality.
Sep 29, 2006 2:07AM PDT

For years they've used fax machines and even at 100 dpi you'll be far above what we got over fax.

I think you've found it.

Bob

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For sending large jpg files...
Sep 29, 2006 1:16AM PDT

I use VSO Image Resizer. Works well for me and makes a huge reduction in jpg files. I think this is available for free... at least mine was. If interested Google and check their site... they also have paid versions.

Hope this helps.

Glenn

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jpg vs pdf's
Sep 29, 2006 3:08AM PDT

thanks, Glenn, but my transmission must be pdf format. Does VSO Image Resizer allow conversion to pdf format?

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Sorry, I may have confused your issue...
Sep 29, 2006 4:28AM PDT

I read your post incorrectly and was simply indicating a way to reduce size of jpg files... nothing more and I do not think VSO Image Resizer will convert jpg to pdf.

Sorry for the confusion cause. Hope you find what you need.

Glenn

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Links about optimizing PDF file size.
Sep 29, 2006 4:42AM PDT