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General discussion

Does your physician offer weekend hours?

Aug 15, 2009 7:40AM PDT

Our office is open at least half of the day almost every day. We do close on a few major holidays (Thanksgiving, Christmas, ...) Our patients like the weekend availability but our staff does not particularly care for it.

We encountered a situation this weekend that I'm puzzling over and I'm curious how things look from the other side of the physician-patient relationship.

My partner, who was supposed to work this morning, is sick. Symptoms started overnight so there was no advance warning. He would have been the only person seeing patients this morning since we typically don't see a huge number of patients in the Saturday clinic during the summer. The office manager called me about 7:00 this AM asking if I could work. She had already called 2 other doctors and 2-3 nurse practitioners before she called me, and none of them were available. IOW, everybody else from the office was unreachable or had already said 'No' by the time she called me. I had committed to leading a group activity and I had no way of reaching the other participants in time to cancel or re-schedule.

In the end I agreed to work. I talked my wife into meeting my group and explaining why I was not going to be there. We saw about a dozen patients at the office, none of whom would have been any worse off if they had gone to the local urgent care center or else waited until tomorrow afternoon. I was especially unhappy about the situation because I also worked last weekend but I don't think I communicated my unhappiness to the patients who came to the office.

I sent an email to my partners suggesting that a better solution would have been to put a sign up on the door saying that the doctor was sick we would re-open tomorrow (Sunday) as scheduled. Our Saturday hours are purely walk-in, nothing scheduled, so there were no appointments to cancel. Patients would find out about the closing either by listening to the recorded message on the phone or by finding the sign on the door.

My perspective is that we are sacrificing our weekend time to offer a service that most medical offices don't offer and that the patients do have multiple alternatives if we find it problematic to offer that service due to unusual events on a specific day. If weather had been truly foul (eg: an ice storm during the winter) or if we had no power we would have closed the office. I don't see any reason we should not close it on rare occasion because of lack of staffing. I'm not sure that everybody else will see it that same way.

I'm curious how non-medical people might see the situation.

Discussion is locked

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I really never checked
Aug 15, 2009 9:00AM PDT

I know there is always an on call physician but we've never called. I believe there are 2 physicians and a nurse practitioner in the practice. Each physician has their own nurse.

Our city has so many "after hours" ambulatory care centers that I suspect they'd be the primary referral option if the matter was less than urgent but thought that waiting for a weekday opening wasn't a good choice. These care centers are operated by major hospitals that most all area physicians are associated with. The biggest in the area is The Ohio State University Medical Center and are opportunities for med students in residency or internships to gain experience by staffing these care centers. I presume they must also have one board certified MD present as well. They will also offer limited laboratory services. I suppose size of one's practice determines what is feasible if staffed by private physicians.

My dentist offers Saturday hours but is closed on Fridays. He's still running a solo practice.

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Physicians hours
Aug 25, 2015 7:55AM PDT

It is better having discussion with physicians hourly in weekend to better know their problems.

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How non-medical people see the situation... ?
Aug 15, 2009 2:58PM PDT

Well, on the one hand... a business is a business, is a business.

Advertised operating hours are expected to be honored in a retail business, no matter what. I have worked at several retail electronics stores where the customers expected to walk into our store, even after a night time blizzard. A foot and a half of snow on the ground and we had customers waiting at our door to come in and shop. Further more, if I was ill I was expected to find my own replacement, the only alternative being that I should show up for work. More than once have I worked with a low grade fever or had attacks of diarrhea between customers.

I am not sure that a medical office is any different in this day and age than any other business. Was this a walk-in clinic where there was no appointment required or is there also the issue of whether there were long standing appointments to be kept? This leads me to ask several questions.

If the doctor cancels an appointment without 24 hours notice, do they owe a standard office fee discount to the patient? If an appointment is canceled by the doctor... will the appointment be rescheduled ASAP or will the office wish to reschedule only when the next regular open appointment time is available?

Here is a personal experience of a medical office scheduling issue that I felt was questionable. I had a doctors appointment scheduled this past July 2 that had been made 2 months before. 3 days before the appointment, the Dr's office called to confirm the schedule. The next day they called once again, to cancel the appointment. The soonest they offered to reschedule me was that evening - which I had to work and could not change. The next offered opening was over 30 days later. Now, did the doctor (or the office) have an obligation to keep the original appointment or at least offer to reschedule ASAP when I could make the appointment? Does the reason for cancelation by the doctor matter? (more on why I ask that later)

Going back to the question of is there a difference between a retail business and a medical business... I think back to when I was selling Big Screen TV's several years ago and I have to wonder if I was to cancel a next day delivery of a TV or appliance... and offer to reschedule for a month later... what would be my customer's reaction?

BTW... I found out later that my doctor canceled my appointment because they wanted to leave for a long 4th of July weekend a day earlier than they had originally planned (piece of advise... don't post about such things on Face Book when you are "friends" with the patient you canceled on, because you keep the same social circles). I have yet to decide if I am going to continue seeing this doctor.

Anyway, it is nice that your office offers weekend hours. Would I expect you, your sick coworker who was originally scheduled, or anyone else to work if the are ill? No, I don't... but I think the real question is... what expectation would you have of any store front that you were planning to do business with? I think if there were no appointments to be kept then it is reasonable to post a notice on the door that also gives the phone number and address of the nearest alternatives.

If appointments were made then your clinic would have an obligation to stay open... or pay the standard penalty of an office fee to the patient !

Wink

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Interesting thoughts ...
Aug 15, 2009 11:14PM PDT

A business is a business is a ... Yeah, I know. We risk patient/customer satisfaction if we don't keep to our published hours. OTOH, it is not unusual for small businesses to alter their hours on short notice because of extenuating circumstances. I can't count the number of times I've visited a small business and discovered that the place was closed because the owner was on vacation. It is not at all unusual for restaurants and small specialty stores to do that. We're not exactly a small business in that sense, but on the weekends when there are only 3-4 people in the building (each of whom is critical to running the place) it sure FEELS like a small business.

By coincidence, this week I've been dealing with a complex medical problem that is usually handled by a specialist but the specialist has closed his office temporarily/unexpectedly for an unknown amount of time because of a family emergency. It's been awkward for me and for the patient. My office isn't the only one facing challenges like this.

As I noted in the OP, there were no appointments involved yesterday. Our weekend hours are strictly unscheduled walk-in patients. There is a hospital ER 2 blocks away and an urgent care center a short distance away that keeps longer hours than we do. During the week we always have multiple providers scheduled, but on the weekends when only one person is scheduled to work things get more complex. This is the 1st time a physician illness has put us in a position where nobody was reasonably available in the 3-4 years we've been doing the weekend clinic, but I'm sure it won't be the last.

We have had some interesting back-and-forth dialog within our group around how to manage unforeseen events. You mentioned being open regardless of weather. I understand your perspective, and I once chastised my preacher for canceling church because of a few inches of snow one Sunday, but there is a reason we occasionally close the office in really severe weather. Most of our weekday business is scheduled patient care, and many of the patients have impaired mobility. Around here things can get pretty nasty during ice storms, much worse than the snowstorms I remember dealing with when I lived in Colorado. That means our parking lot can be dangerously slick after an ice storm, despite our efforts to scrape and salt the surface. We actually had an employee sustain a severe leg fracture from a fall in the parking lot a few years back. But guess who shows up for their appointments? When things are really nasty, the young folks miss their appointments (and rarely call to cancel - they just don't show up) but the OLD folks who can't walk right, who have no business getting out in dangerous conditions, KEEP their appointments. That leaves us with a dilemma. If we try to open up with short staff (our staff often act just like the young patients, though they they do at least call in) all we see are patients who are risking injury to come in. It doesn't make sense. I know, I'm indulging in stereotypes (and all generalizations are false) but it does create a difficult situation. We don't close often for weather - I think the last time was winter before last - but sometimes it looks like the right thing to do.

You seem to have some ambivalence in your attitude: Compare Would I expect you, your sick coworker who was originally scheduled, or anyone else to work if the are ill? vs More than once have I worked with a low grade fever or had attacks of diarrhea between customers. Employers who force employees to work when they are ill are NOT doing themselves OR their customers any favors. Sick people spread disease, and they don't get all that much work done. I don't like working with insufficient nursing staff, and I don't like covering for sick partners but it is FAR better to suck it up and deal with employee absences than it is to spread disease.

BTW: Regarding refunds for missed appointments - No, we don't offer payments if the doctor misses an appointment. Then again, we almost never charge patients for missed appointments unless the patient has a history of multiple missed appointments. It is against policy for our providers to change their schedule with less than a week's notice. Exceptions are mostly related to personal or family illness. If a doctor is ill we do our best to re-schedule the patient, but if the patient cannot be contacted in time we offer them a choice between being seen by somebody else or re-scheduling.

There's no good solution. Doctors do get sick despite their best efforts. Family members do have medical emergencies. Patients are unhappy when that kind of thing happens but most of them are fairly understanding. The most difficult situations involve complex patients who work for employers that have punitive policies regarding any kind of work absence, but I don't know how to fix that situation.

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When I was a social worker...
Aug 16, 2009 12:47AM PDT

... working community outreach, I was ON CALL 24/7 whether I was on the "official" on call list for that week or not. An example : I was supposed to present my youngest sister (18 years my junior) for her confirmation and had to bow out at the church because of an emergency call. That job could involve life or death situations so you had no choice but to show up when called.

My feelings about medical services and their responsibilities are shaped by my experiences... should a small office be able to close? Of course it should.

I just found your phrasing of wanting to know a Non-Medical point of view interesting when compared to how the retail world works. The majority of retail workers are under threat of losing their jobs if they do not perform. Really... no exaggeration... they can lose their jobs for not showing up just once. They can lose their jobs due to the complaints of a petulant, spoiled customer who has an ax to grind. I often think that highly trained professionals of all types of work often forget the expectations retail workers operate under. Is it reasonable that an office could close due to illness ? Sure it is. Would it be tolerated at a Circuit City, Tweeters, Best Buy, etc. ? Not one bit... those companies would call in staff from the next nearest store and sack the original staff if they all called off because of a little thing like the flu or a cold.

Bottom line is if you own your own business, you can close when ever you want. If someone else owns the business, then you bow to their demands.

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That kind of call schedule is completely unreasonable ...
Aug 16, 2009 4:04AM PDT
I was ON CALL 24/7 whether I was on the "official" on call list for that week or not.

NOBODY is essential, and that kind of call schedule is unreasonable in any except extremely unusual situations. POTUS might be an exception (but almost nobody calls him directly - all but the most urgent stuff gets filtered through staff). I suppose that for really big stuff a CEO might need to be reached on vacation. You get the idea. For the rest of us, it is not healthy to be on call 24x7 and it should not be expected or tolerated. I understand that parents are ALWAYS expected to be available for their children, but that is an entirely different situation.

I remember one weekend when I was the only doc in town for our call group for 5 days over Thanksgiving. It was an experience I don't EVER want to repeat. We had about 20 patients in the hospital, I had to back up the ER doctor, and with 3 different offices closed the call volume was huge. I was getting 2-3 hours sleep per night, and by the end of the weekend I was not thinking too clearly. You do what you have to do, but schedules like that are not compatible with good health OR with good medical care.

I fully understand the realities for workers in retail. I hear about it all the time from my patients and my friends. There are similar issues in manufacturing. One of the textile plants around here had its employees on mandatory overtime with 7 day/week schedules for several months a few years back. The workers were so worried that they might lose their jobs that they just did the work and didn't complain to management. The irony is that a year or two later the plant closed and everybody lost their jobs anyway. The plant closed because of high labor costs. I wonder if they were looking at all that overtime when they computed the cost?

The reference to non-medical personnel was intended to reflect the fact that my perspective may well be different from that of my patients. Personally I am annoyed when I go to a store and find that it is unexpectedly closed but if I have a good prior relationship with the store it won't keep me from going back. I don't know how others feel about that kind of thing. I've gotten used to things like that partly because my anniversary falls near a major holiday at a time of year when many non-chain restaurant operators in this area take a vacation. Sometimes it is hard to find a nice place to go for the anniversary.

I do find it ironic that retail businesses are sometimes more uptight about scheduled hours and employee attendance than medical offices and hospitals are. My guess is that retail businesses regard most of their employees as expendable. If you can't work when and where they want you they will replace you with somebody who will. Most of my staff and all of the providers have skill sets that make them harder to replace. The employees are too valuable to treat them as commodities. That means we sometimes have to balance patient satisfaction issues against employee satisfaction. We don't make choices that compromise the quality of patient care, but a lot of other things are negotiable.

Another difference between retail and medical is that in a retail environment there probably are not a lot of employees who absolutely have to be present at any given time. Most large stores have multiple cashiers, multiple sales people, multiple stockers and so on. It's hard to imagine a large store closing because a few employees got sick. That is not always true in medical offices. My office can't function at all unless there is a licensed medical provider present and working.
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(NT) Dr Bill, what is a "provider"?
Aug 18, 2009 1:43PM PDT
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Sorry about the jargon ...
Aug 18, 2009 5:49PM PDT

Our office has a mix of physicians and nurse practitioners. Nurse practitioners (NPs) and Physician Assistants (PAs) can see patients, make diagnoses and prescribe treatments under the supervision of physicians. They are frequently called "mid-level providers" and the combination of physicians plus mid-levels is frequently descried as "health care providers", though "health care provider" is also sometimes used to include other disciplines.

In a lot of medical offices around here people refer to "providers" instead of talking about physicians + NPs + PAs.

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thanks
Aug 18, 2009 6:33PM PDT

i'm not sure if we have the same here in israel, i know that our local clinic (doctor twice a week and a nurse 5 days a week 3-6 hours daily)
wont give out anything stronger than aspirin or acamol, without a prescription


i've asked a nurse friend if we have the same system here

jonah

,.

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I've got a better story
Aug 16, 2009 12:32PM PDT

My sons and I had a dentist's appointment for checkups. We had been going to this dental clinic for years. We showed up and it had been closed. I had to call all over the place to find out where our records had been sent.

Diana

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welcome to the real world
Aug 15, 2009 10:43PM PDT

Happens in many other jobs too. For instance one daughter is a supervisor at the county indoor aquatic center. It's a regular occurrence she has to cover for someone not able to show up, even if she had the day off instead. People going to an indoor pool in the summer would hardly qualify as a necessity, but they do have aerobics classes, Red Cross training, lifeguard training, pool maintenance. Since she's qualified on doing all that, she's the one that takes the hit on her day's off. My other daughter works at a bank. Now there's where you make out great on the weekends. Wink

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No
Aug 15, 2009 11:27PM PDT

And neither do any of the specialists to which she has referred me.

However, I understand a doctor in her group will be on call on weekends.

Forget selecting the "To make an appointment" if you're sick. At least when I did that a few months ago I was told it would be 3 months before she had a slot.

So best practice is to select the "leave a message for her nurse" option and hope she check her voice mail often to do her triage bit.

So, on weekends I would contact the physician on call, and let him/her decide the course of action. There are 6 in the group, so I suspect that on call duty is fairly spread.

Perhaps you and your partner(s) could discuss an option for the Saturday clinic that anticipates the threat of illness. If there are only the two of you that leaves only the option of calling the other and saying he must see the patients. But if there are more in the group, I think there could be a good back-up plan that wold not come as a surprise. say, a #2 would not make any special plans.

My dentist doesn't open on Saturdays, as well.

Angeline
Speakeasy Moderator

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Yep.but it's a newstrategy as a result of combined practices
Aug 16, 2009 5:15PM PDT

Until recently Physicians tended to combine various specialities at a single address. Now GP's are conbining practices though not necessarily on the same site in order to offer greater coverage.

I assume that the Provincial Government has stepped in to the Specialist area as well since I can no longer book my visits to my Respirologist of 30 years myself, I have to go through a re-referral process which I find irritating, not least since it delays my seeing him except in emergencies by a month or so.

The last 28 years have been so pleasant. Find the doctor you want, get a referral, see him within 3 to 6 weeks and from then on book yourself in directly (maybe wait a week) and be seen. Now all of that has gone by the boards, and suddenly it feels like the States up here. Follow the pin-headed rules.

Rob

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I don't think it was all that long ago
Aug 16, 2009 7:52PM PDT

that physicians in the US reached success when they could open their own practice and a partnership was more often started between brothers, father and son, or some other relative. The offices didn't have trained nursing staff other than maybe an LPN. If so, she was also the secretary. Physicians kept their own ledgers and did their own billing. When folks didn't pay, there wasn't an aggressive effort made to go after them. They were just refused further service at some point. Doctors were bad business people and, while they still made above average income, you didn't see them living opulently.

All of that has changed and much has to do with government regulation and insurance....including malpractice. Many group practices are more like mini-HMOs employing 1/2 dozen andmore physicians and a large staff of nurses, schedulers, etc. Billing is out-sourced. Many group practices have limited laboratory services as well though these are regulated based on the complexity of the testing performed. Oncology practices that do on-site treatment will have a considerable investment in laboratory equipment and qualified staff. All of this must get expensive and it's a far cry from the old days of doctors making house calls where they could really do little more than just make a presence.

I'm afraid that government involvement in just about anything eventually results in at least a quasi- takeover of it. We've seen it before. Look at education, for example....even charity. Government regulation already has deep penetration into the availability and quality of health and medical care and absolutely controls the rate of medical advancement here. I can't say it's all been bad but it does complicate life and take away personal choices....at least for people who still want to make them.

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A curious irony there ...
Aug 16, 2009 8:33PM PDT

I can't speak from personal experience here, but one of my older med school profs said that when he was young (he grew up during the depression and trained during the WW II era) doctors expected to earn above average incomes, drive above average cars, and pay for their children to go to moderately priced colleges but medicine was not regarded as an especially high paying profession. During his lifetime he saw all of those expectations change. What drove the change? Ironically, it may have been Medicare.

There was a time when care for the elderly was not reliably reimbursed because the elderly didn't have much money and we didn't have much to offer anyway. Then, with technological change, a lot of progress was made. Although most US physicians opposed Medicare, the emergence of Medicare at a time when there was rapid technological change and when (I'm told) insurance in general was less common than it is now, meant that physician income derived from elder care substantially increased. Later, as the government encountered MAJOR increases in Medicare expenditures the Feds had to gradually decrease Medicare reimbursement. These days Medicare is one of the worst insurance plans in terms of payment, coverage, bureaucracy, ... but that was not always the case.

Although Medicare does not run my practice, the rules surrounding Medicare drive many of the decisions we make about how to run the practice. The result is that a lot of things about the practice are driven by Medicare rules. Also, many insurance companies follow Medicare's lead in coverage decisions. And people wonder why the vast majority of doctors are opposed to a single payer government system?

In many ways, the government already has FAR too much influence over health care decisions but I don't see an good way around that.

A common joke about a single payer government health insurance system is that it would offer coverage with all the compassion of the IRS and all the efficiency of the Post Office. That's probably unfair to the USPS. Maybe we should say it would offer all the efficiency of the Italian Postal Service.

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A personal and probably unreliable observation
Aug 16, 2009 9:25PM PDT

regarding medicare. My work carries me into medical facilities and deals with laboratory instrumentation. Lab services are well known to be profit centers and a few doctors purchase some laboratory instrumentation. I noticed that, in the past, many such purchases were made by smaller inner-city practices that saw mostly Medicare patients. In fact, I'd see signs saying something to the effect of "Medicare Welcome". Knowing a bit of the reimbursement schedule, I had to suspect that some doctors had taken the time to learn how to "milk" the system....and who could blame them. For the most part, the QC practices in these laboratories was horrible, if present at all. Along came CLIA and a mad scramble to either conform or be shut down. These small physicians office labs seem to have all but dried up. What remains is a few oncology and other specialty practices that need results while patients are still on site. Lab Corp, Quest, and others operate more as "concessions" in some offices and will provide phlebotomy and courier services more as a convenience than a producer of income. I'm not sure how accurate these observations are but it seems that the presence of implementing Medicare and then getting some of it fixed has had a dramatic impact on health care as a business.

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Sadly, you are probably right about the labs ...
Aug 17, 2009 10:01AM PDT

Anybody doing chemistries and such needs to take excellent care of the equipment and follow appropriate cleaning/maintenance/QC etc. The good news about CLIA is that all labs SHOULD be doing a better job to protect themselves. The bad news is that some of the CLIA standards are bizarre and some of the proficiency testing is a joke.

Our office doesn't do a lot of tests. We have a Coulter, we do simple microscopy, FSBS, monospots and a few other kit tests that are mostly waived. Keeping everything ship shape for CLIA is a pain but it's just one of those things we have to do. My lab tech is so obsessive-compulsive that she would have a stroke if she found any significant problems in the maintenance records and so on. I don't mean that as a criticism. OCD is not a bad thing in some situations. We can't run high complexity labs under CLIA (No pathologist and no PhD techs in our office) and I really don't want to go there anyway. Being lab director of a moderate complexity lab is bad enough.

You are probably right about Medicare and lab profitability. Although Medicare reimbursement for office visits is pitiful, my impression is that the reimbursement rate for clinical labs isn't too bad. It used to be that the big boys would compete for office business by lowballing the wholesale cost of labs that we bill to 3rd party insurance so they could get our Medicare business. I think that is less true now.

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As an added insight
Aug 16, 2009 9:48PM PDT

We had a local Dr. just down the street. He pretty much took care of everyone as a GP. We got our immunizations shots, colds/flu medicine or scripts, etc.. To me every medical Dr. is compared to that one person. He really wasn't the nicest guy but wasn't an a-hole neither, I just guess he was harried. When friends and I talk about old times, if we delve into our medical past, his name comes up and warmly too. He's the best thing since sliced bread.

Now for the current world. Well, I can say I was treated well and all that for recent maladies. The experience was pleasant as can be, but you felt you were a factory, a nice factory but you were another clog in the machinery. Paperwork, paperwork is something that got shown to me after the diagnosis, so you take it from there. After awhile, I became keenly aware I should follow my instincts and be aware of all that's be done to me. I guess anyone should but I get the feeling, if I wasn't that well(mental) or assure of my surrounding just how I would be treated. Not in a bad way, but just "what happened here" review of treatment being done. Even after being explained to, that medical jargon can fly over your head. Anyways, its nice to be among the living. -----Willy Happy

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While I agree with your historical analysis, I don't think
Aug 18, 2009 10:00AM PDT

that a Government take over is likely if the Government is covering any more than 1/4 of the populace, so long as Insurance Companies maintain their responsibilities with the patients they have. However, should the Insurance Industry start to dump all the expensive patients into the Public system, then the Government may be forced to respond.

Rob

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As I see it...please provide 5-cents to continue
Aug 16, 2009 9:17PM PDT

As a business model, you provide a service and the circumstances as how its provided. You offer to be open on the weekends, etc., and if that changes for unforeseen circumstances, then yeah you could put the sign on the door or phone. However, your office mgr. pretty much did what she/he was suppose to do provide the required medical personnel to perform the duties needed when clients or patients do arrive, after all they expect someone to be there if the door is open. If your current business model needs change because you and your partners deem it necessary, then pronounce it and make it known.

FYI- By your post, I get the feeling you didn't like the idea of having to work. Of course, you had other plans but that's what your current business model is stuck at, someone has to be there. It fell on your shoulders after everyone else passed the buck and you accepted. Make it known, you too can deny being there for whatever reason and then there will be a day when the whatever "plan B" you and your partners have in place can then come into effect. If anyone pisses/moans/complains or whatever then that was supposed to be the required action that all agreed to, no one then has a leg to stand on. if this becomes an issue on a personal level, that's another matter I can resolve at a later date.

Please leave 5-cents in can at desk. <-----Lucy(Peanuts character)

aka -----Willy Happy

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physicians offer hours
Aug 25, 2015 7:41AM PDT

Yes my physician offer weekend hours as it is much better for discussion and they know many things well in that way and become more satisfactory.