Document Management Services

Please, can anyone enlighten me on any reliable and easy-to-use DMS?

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"Service" sounds like you want some cloud based system with clients (either via a browser or dedicated) on the PC's in your small business or startup? That's your idea indeed?

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Document Management Services

I think there are quite a number of questions that needs to be asked when considering any reliable and easy to use DMS: Is it well secured? Is it user friendly? Will it makes my job easier? Will it save me money? Will it be cost-effective in the long term?

Reliability leans towards security of the stored data or information. Data/information security has been on the front burner and become one of the biggest business concerns for most cloud based information storage and management system. You have devolved both the cost and responsibility of storage to a provider when a program or function is stored somewhere other than your personal or
business computers,therefore, the provider is then bound [by law and otherwise] to make sure that the program and the storage associated with it are functioning optimally.

A reliable document management software will back up all files in triplicate for extra security given that illegal hackers are busy every day looking for ways to make a profit by getting into and possibly messing up other people’s programs and data. An encrypted storage, while it might not stop all hackers in their tracks, will at least slow them down.A triple backup system adds an extra layer of security for files and a copy should also be able to be downloaded at any time and stored in an offline, secure location.

Ease of use matters in cloud based information storage and management system. An electronic DMS that is user friendly will make your job easier while running the business which will probably save you some money, not only when you use it but continuously on the long run. No one wants to use a software on daily basis that will be so frustrating and difficult to handle.

There are a good number of cloud-based DMS out there that has the aforementioned qualities such as Folderit, Dropbox Business, Box and many others.

Post was last edited on February 10, 2018 3:57 AM PST

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Use of Document management system

Document management system software which is used to manage, track and store the documents in digital forms.

According to ISO 12651-2, a document is "recorded information or object which can be treated as a unit". While this sounds a little complicated, it is quite simply what you have been using to create, distribute and use for yearsSource AIIM
In software it has the managerial access which should be controlled by the CEO of the company or the business. Software is very easy to categorize into different departments and you can also give access to the department head to control their department through the DMS software.

Assigning tasks are also very easy with the timeline. You can also have check and balance whether the tasks are completing or not ot what their status is. You only need to get the managerial access the tools bars are located in the header of software and the left side of the software

Post was last edited on March 12, 2018 2:11 AM PDT

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DMS Help

Hi, did you get any further with this? Where are you based? My company provide managed services and document management software but we are based in the UK! Happy to have a chat.

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The document management system that is used to manage and store the documents of your business right? I think it is the best way to manage your documents in this way. If the DMS is cloud-based, you will not lose your data, unless you have forgotten your password Silly.
There are a large number of DMS available that can fit your requirements. I cannot suggest one without knowing your particular requirements. It is better to search on Google, according to your requirements and need plus interest.

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