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Can I use Excel or Word to manage e-mail distribution lists?

by LDGagne / June 11, 2007 4:12 AM PDT

Hi, I have Windows XP and use Outlook 2000 for e-mail. I do know how to create & use mailing lists in Outlook. However, is there a way to use Excel or Word to create these e-mailing lists? I have to work with 6 different lists at work and there are duplicate names in some of them. I'd like to use Excel since I could create a master list in the 1st tab and then create list in other tabs as necessary plus I could have comments for some of the entries which I bekieve would be easier for me to keep track of. Thanks, Larry

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The answer is "Yes but..."
by R. Proffitt Forum moderator / June 11, 2007 4:15 AM PDT

It's not going to do it without you programming it up to do that. If you are not into programming, the answer is no.


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Yes, but ...

but another but than Bob.

If you've got all email-addresses in a column, you can copy/paste a fair amount into the bcc-field of, say, an Outlook Express mail. An occasional blank cell doesn't matter.
But if it are many, the anti-spam program of your ISP may refuse to let it through. So if you've got a list of thousand, it might require some 20 copy/pastes for 50 addresses each. Not a very pleasant thing to do.

However, I do this regularly to manage the email-addresses of classes of some 32 students, grouped in groups of 4. Generally, I mail one group, but my ISP doesn't protest if I do 32 at the same time.
Much easier than putting them in my private address book (that I share with my wife).

It's all a matter of scale. This works fine for 32. If I'd had a list of 1000 I might use MS Access (for which I've got a rather primitive module to send mail to a query of email-addresses). And if I'd 1.000.000 (and 10 employees maintaining them), I'd buy a professional CRM system.

A very good alternative: switch to Office 2003. Word 2003 has mail-merge to email (while Word 2000 and Word XP only to it to letters and labels). And it can get the email-addresses (and any variables you would like to put into the mail) from any database, including Excel.

Hope this helps.


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Thanks. I'll be able to use this information very well.
by LDGagne / June 11, 2007 8:15 PM PDT
In reply to: Yes, but ...

Thanks for the information and the choices I have to decide. Much appreciated. Larry

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Can I use Excel or Word to manage e-mail distribution lists?

I have the same query. I use a Mac (OS Tiger) and and use an old version of MacOffice (Word and Excel v.X for Mac) and Apple Mail. I want to be able to use Excel ideally to store email addresses and then trigger it to send all the addresses to the Mail programme to send emails to members.
I have only done a small amount of programming but am confident I could get my head around it as I have designed websites with all sorts of facilities after teaching myself how to use html tags.

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