Office & Productivity Software forum


Adobe Acrobat Issues--Why errors in PDFs of Word&Excel docs?

by theragdoll / February 9, 2012 3:16 AM PST

Hello! I'm having a problem with PDFs that came from Word and Excel files. Every time I try to make a minor change in a PDF, I end up with spacing errors all over the place: random spaces in words throughout the document, numbers in tables shifted from one cell to another. These problems can't be fixed, either. Sometimes it's OK because I have the original Word/Excel document so I can go back and make the corrections there and then re-convert, but sometimes I only have the PDF and can't get the original.

Even if you don't know a solution for this, I'd love to have some perspective on why it is happening.


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All Answers

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This is sadly an easy one. And it will upset today's users.
by R. Proffitt Forum moderator / February 9, 2012 3:22 AM PST

Word, Excel place characters on the screen through a system that works with the printer and screen drivers. So we get the WYSIWYG for Word and Excel.

When you put this into a PDF the spacing SHALL CHANGE because you changed the output device.

Woah? Yup, that's how this system works and has created your question. But as I lead off it may upset today's users. They didn't expect this.

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Re: pdf's
by Kees_B Forum moderator / February 11, 2012 12:04 AM PST

Consider pdf's as display only files. Not as editable files. You use the originals for that.

Furthermore, this might depend on how you made the pdf-file, e.g.
- with a pdf-printer like cutepdf
- by saving as pdf in Office 2010
- by saving as pdf in OpenOffice or LibreOffice
- in Adobe Acrobat
And on which pdf-editor you use, e.g.
- the one from Adobe
- the one from Foxit software
- the one from Nitro software


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Editing PDF files
by JessGless / February 19, 2012 8:28 AM PST

You can edit the PDF files, but, you need the Adobe Acrobat software to do sol.

IF someone around you is producing PDF files from the Word or Excel documents through that software those PDF files suck anyway.

IF this is a business - pay for, download, and use the PrimoPDF application or some other good PDF Writer application. I've had very good luck with the PrimoPDF app. In your Word or Excel you just start a PRINT routine and then select the PrimoPDF off of the Printer List and you have a really nice PDF printed to file. There are FIVE resolution settings in it - from screen to PrePress.

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