PaperPort Deluxe 8.0

The Good Easy to use; archives documents in an internal database; allows access to stored documents from the Web.

The Bad No Mac version; doesn't let you control who accesses or changes files; crummy tech support policies.

The Bottom Line Once you scan paper documents and import digital files into PaperPort's archive, it's a snap to organize, store, and share them without help from an IS department.

Editors' Rating
8.0 Overall

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Review

PaperPort Deluxe 8.0

Admit it: despite your attempts to have a paperless office, computers haven't made a dent in the piles of paper on your desk. Fortunately, document-management software such as PaperPort Deluxe 8.0 can help you dig yourself out of the document mound. Such software lets you scan paper files, then organize and retrieve them on your PC along with your digital docs. PaperPort itself does a fine job, but because it doesn't let you control who accesses your archived documents, we recommend it only if you work at home or in a small office where security is not an issue.Admit it: despite your attempts to have a paperless office, computers haven't made a dent in the piles of paper on your desk. Fortunately, document-management software such as PaperPort Deluxe 8.0 can help you dig yourself out of the document mound. Such software lets you scan paper files, then organize and retrieve them on your PC along with your digital docs. PaperPort itself does a fine job, but because it doesn't let you control who accesses your archived documents, we recommend it only if you work at home or in a small office where security is not an issue.

Build an archive
After its easy install (PaperPort takes up about 80MB on your hard drive), PaperPort offers several methods for adding your documents--both paper and digital--to a centralized archive on your PC. You can scan pieces of paper directly into PaperPort's database from most scanners. You can also use ScanSoft's own printer driver to convert digital files to PaperPort's MAX format and store them inside the database. Or, rather than keeping everything in PaperPort's database, you can tell the program to track folders full of files on your hard disk or your network.

PaperPort Deluxe 8.0 can track essentially all common document formats, including Word, PowerPoint, Excel, Acrobat, bitmaps, most e-mail formats, and Web pages. The advantage of bringing files into PaperPort's database is that if the original file changes--for example, when a favorite Web page goes dark--you retain a replica. On the other hand, linking to external folders ensures that your PaperPort information reflects the current state of the live files.

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Specs / Prices

  • MSRP $100
  • Brand Nuance Communications, Inc.
  • Category office applications
  • Compatibility PC
  • OS Family Windows
  • Version 8.0
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