Prevent Excel from reformatting two numbers to a date and month

Type an apostrophe before entering or pasting two numbers separated by a hyphen in Microsoft Excel to keep the numbers from being converted to their month and date equivalent.

Topping my list of Microsoft Excel pet peeves is the program's automatic conversion of two numbers on either side of a hyphen into the date and month the numbers correspond to, such as "1-1" becoming "01-Jan."

The change occurs even when you choose any of the options available when you select Paste Special. I have looked high and low for a way to disable this setting in Excel, to no avail.

You can make the change for an entire worksheet by clicking the small box above 1 and to the left of A in the top-left corner, or by pressing Ctrl-A or Command-A to select all the sheet's cells. Then right-click any cell, choose Format Cells, and select Text in the left pane under the Number tab.

Microsoft Excel Format Cells dialog
Choose Text under the Numbers tab of Excel's Format Cells dialog to prevent the program from converting two date-like numbers to a date and month. Screenshot by Dennis O'Reilly/CNET

There's also a one-keystroke solution: type an apostrophe before entering or pasting a pair of numbers that Excel could mistake for a date and month. When you exit the cell, the apostrophe vanishes and the numbers stay numbers, formatted as text.

About the author

    Dennis O'Reilly began writing about workplace technology as an editor for Ziff-Davis' Computer Select, back when CDs were new-fangled, and IBM's PC XT was wowing the crowds at Comdex. He spent more than seven years running PC World's award-winning Here's How section, beginning in 2000. O'Reilly has written about everything from web search to PC security to Microsoft Excel customizations. Along with designing, building, and managing several different web sites, Dennis created the Travel Reference Library, a database of travel guidebook reviews that was converted to the web in 1996 and operated through 2000.

     

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