How to prevent reply-all in your Outlook e-mails
While it's true that the reply-all function serves a need, it's just as true that is often used thoughtlessly. Microsoft provides a free add-in for Outlook that lets you prevent recipients of certain messages from replying-all or forwarding.
If you've never been a recipient of a mistaken reply-all, you're either very lucky or you don't use e-mail much.
It's a useful tool that is also one of the banes of our electronic lives, as well-meaning people blast dozens or hundreds of recipients with boring (or, worse, sensitive) replies that should be directed to one person. Microsoft has devised a free tool for Outlook that lets users create messages that keeps recipients on the same Exchange domain from using reply-all or forward. It's simple to use and doesn't require installation on the recipients' end. Here's how to use it.
- Download and install the NoReplyAll Outlook Add-In here.
- Restart Outlook.
- Compose a new e-mail. You should see a few new buttons on the right side of the ribbon; these let you disable Reply-All, Forwarding, and even Reply to you. Click any one of them to disable that feature, but remember that it only works on recipients who are part of your Exchange domain.
- The add-in also adds a new tab under Tools/Options. Use these to disable reply-all or forward on all new e-mails or to disable reply-all on messages you receive. If you feel sneaky, you could use that last feature on a reply-all recidivist's computer, but that might be more trouble than it's worth if you're not in the IT department.
Thanks to Techie Buzz for the link!