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How to split one Word document into two separate documents?

by Rounds*Out / January 19, 2006 12:03 AM PST

I am working with very large Word 2003 Documents and am hoping that there is a method (maybe macro) of splitting the final document in two (e.g. From one ?LogReport? document I will be left with one ?Log? document and one ?Report? document). The pages I require for the ?Log? document are intertwined with those for the ?Report? document.

I am open to suggestions on how to differentiate between the ?Log? pages and the ?Report? pages. I could set each page with different Headings, Styles or Unique Text String (which is best?) and base a suggested macro around this!

At the moment, my document is using ?Headings? in a manner which is easy to follow when using the Document Map. Therefore both Log and Report pages appear on the Document Map and use the same spread of Heading numbers.

Unfortunately I can not have these documents split at the start due to the way each section compliments each other whilst engineers are conducting the required testing. I am not looking to view two sections of one document (split screen editing).

Many Thanks,

Damon

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Re: splitting a Word document
by Kees Bakker / January 19, 2006 3:54 AM PST

The application design might not have been optimal for what you want to do.

I'm afraid there is no ready macro for this. If you're good and experienced in macro writing, that might be the fastest and easiest way. But if you are not, the best way to me seems to make a copy of the document, then delete all Report parts in one copy manually and save it as Log, and delete all Log parts and save it as Report. Or, about the same, use the document map to shuffle pages around with all Log pages in front and all Report pages at the end.
Make an estimate of how long it should take to do it manually, then you can see if it is worthwile to invest time in macro programming.



Kees

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Splitting a Word Doc and deleting tables!
by Rounds*Out / January 19, 2006 6:04 PM PST

Kees (and others),

Thanks for your suggestion on how to end up with two documents. Unfortunately this is the method that I have been incorporating and it has been taking some time. I have been given suggestions on other forums that have told me to use one font for the ?Log? section and another font for the ?Report? section. I can replace each of these fonts in turn and resave the document each time. I have tried this and it has been successful in reducing time for disassembly.

I have however encountered another slight problem upon disassembly in that tables remain after I have Replaced (effectively deleted) the font in those tables (leaving me with a blank table). This is an inconvenience as the majority of ?Log? results are recorded in tables.

My question is therefore ? ?is there a way that you can search and replace for Tables so that these will not only be emptied of text but completely deleted??

Now that I have a different insight I have been looking but am hitting a wall again. I could obviously manually ?cut? these tables but there are a lot and was again hoping for a quicker method.

Thanks again,

Damon

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