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How to reduce size of scanned text file?

by brbrgtln / October 26, 2005 12:30 AM PDT

I have an HP 1210xi all-in-one printer-scanner-copier. No matter which HP provided settings I use, the scanned file is HUGE - way too big to email. Mostly what I need to scan are hand-written black-and-white notes. I'm running Windows XP Home, without Word. I'd really appreciate any advice on how to correct this. Also, I need a way to manipulate the view of the file so I can edit it or print it larger. A friend said Word would do this - but is there a less expensive option?

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Look here
by EZRIDER714 / October 26, 2005 12:41 AM PDT
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Brbrgtln, There Are A Couple Of Options...
by Grif Thomas Forum moderator / October 26, 2005 1:08 AM PDT

First, the reason the scanned text results in a large file size is because you're scanning them as a 'picture' file. Picture files can be extremely large in size.

I'm not familiar with the specific HP all-in-one you have listed, but most newer HP scanners have an option to scan the file to a text document such as Microsoft Word or a simple text file..This type of scanning creates a small file and also makes the text "editable" using OCR software. (Optical Character Resolution) As long as the text is ONLY text and it doesn't include a lot of charts and graphs and lines, then I much prefer to use the "scan to text" option. The file is editiable and the file is small.

A quick check of the HP site about your scanner below indicates that you DO have the option to scan to a text file.

http://h10025.www1.hp.com/ewfrf/wc/documentSubCategory?dlc=en&lc=en&product=90767&lang=en&cc=us&rule=46750
On the other hand, if you want to continue to scan the text to a picture file, there are a number of picture file types and the best for your purpose would be a .jpg file. It's a compressed file which results in a good picture but with a smaller file size. That said, the scanner has options to create those pictures at a smaller resolution quality. You just need to choose a lower dots per inch resolution.

Hope this helps.

Grif

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HP Scanner
by The Fly / October 26, 2005 3:48 AM PDT

I am also not familiar with that particular scanner. However, if you scan as a picture it will not be editable. Editable text is the best option for this and probably can be sent to Wordpad rather than Word if you do not have Word. You will probably have to correct some mistakes in the OCR scan and signatures, etc. may not scan properly as they will if scanned as a picture.

If you do scan as a picture, Picasa2 is a free picture program that will automatically resize and e-mail them. It does other things also, but makes e-mailing pictures very easy and fast.

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